Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish purchase orders with Computer Aid, Inc., utilizing State of Ohio Contract 0A1097, with an expiration date of December 31, 2015, authorized for the City's use by Ordinance No. 582-87, for the purchase of technology staff augmentation services. The Department of Technology requires staff augmentation services to assist with project management for technology projects and end user support at the Department of Public Utilities, in support of the DoT Desktop Support team, required to compensate for staff vacancies in the Technology Project Management Office and Desktop section. The original agreements (FL006087) and (FL005898) were authorized by ordinance 2350-2014, passed November 10, 2014, and ordinance 0881-2014, passed May 5, 2014. The new purchase orders in addition to existing (FL006087 and FL005898) will provide for up to 2,580 hours of service to be provided from 07/01/2015 through December 31, 2015. Total additional cost of this service is $92,538.58.
This ordinance will also authorize the extension of the original purchase orders (FL006087 and FL005898) to continue from 07/01/2015 through December 31, 2015 and will enable the expenditure of any unspent balance (FL006087 - $54,476.80 and FL005898 - $40,813.94 as of June 30, 2015) on the purchase orders to pay for services provided through December 31, 2015.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
EMERGENCY:
Emergency action is requested to expedite authorization of these contracts for critical technology staff augmentation services.
CONTRACT COMPLIANCE:
Vendor Name: Computer Aid, Inc. CC #: 23 - 2180878 Expiration Date: 10/29/2016
FISCAL IMPACT:
The total cost for the services identified within this ordinance is $92,538.58. Funds have been identified and are budgeted within the Department of Technology, Information Services Division, Internal Service Fund. In addition to the $92,538.58, with the extension of purchase orders (FL006087 and FL005898) any unspent balance on the purchase orders is needed to pay for continued services provided through December 31, 2015.
Title
To authorize the Director of the Finance and Management Department, on behalf of the Department of Technology, to establish purchase orders with Computer Aid, Inc., utilizing a State of Ohio Multiple Award Contract for the purchase of technology staff augmentation services; to authorize the term period extension on existing purchase orders to utilize any unspent balances through the end of 2015; and to authorize the expenditure of $92,538.58 from the Department of Technology, Information Services Division, Internal Service Fund and to declare an emergency. ($92,538.58)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish purchase orders with Computer Aid, Inc., utilizing State of Ohio Multiple Award Contract (MAC) 0A1097, with an expiration date of December 31, 2015, authorized for the City's use by Ordinance No. 582-87, for the purchase of technology staff augmentation services to assist with project management for technology projects and end user support at the Department of Public Utilities, in support of the DoT Desktop Support team, required to compensate for staff vacancies in the Technology Project Management Office and Desktop section ; and
WHEREAS, the purchase orders will provide for up to 2,580 hours of service to be provided from 07/01/2015 through 12/31/2015. The additional cost of these services is $92,538.58; and
WHEREAS, this ordinance will also authorize a term period extension to purchase orders (FL006087 and FL005898) associated with the initial contract authorized through ordinances 2350-2014 and 08881-2014. These extensions will be from July 01,2015 through December 31,2015 and will enable the expenditures of any unspent balances on the purchase orders (FL006087 - $54,476.80 and FL005898 - $40,813.94 as of June 30, 2015) to pay for services provided through through the extended term period through December 31, 2015; and
WHEREAS, the use of this Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance 582-87; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology, in that it is immediately necessary for the Director of Finance and Management on behalf of the Department of Technology to establish purchase orders with Computer Aid, Inc., utilizing State of Ohio Multiple Award Contract (MAC) 0A1097, for the purchase of technology staff augmentation services for the preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management on behalf of the Department of Technology, is hereby authorized to establish purchase orders with Computer Aid, Inc., utilizing State of Ohio Multiple Award Contract (MAC) 0A1097, with an expiration date of December 31, 2015, authorized for the City's use by Ordinance No. 582-87, for the purchase of technology staff augmentation services. The Department of Technology requires staff augmentation services to assist with project management for technology projects and end user support at the Department of Public Utilities, in support of the DoT Desktop Support team, required to compensate for staff vacancies in the Technology Project Management Office and Desktop section. The original agreements (FL0006087) were authorized by ordinance 2350-2014, passed November 10, 2014, and (FL005898) authorized by ordinance 0881-2014, passed May 5, 2014. The new purchase orders in addition to existing (FL006087 and FL005898) will provide for up to 2,580 hours of service to be provided from 07/01/2015 through December 31, 2015. Total additional cost of these services is $92,538.58.
This ordinance will also authorize the term period extension on the original purchase orders (FL006087 and FL005898) to continue from 07/01/2015 through December 31, 2015 and will enable the expenditure of any unspent balance (FL006087 - $54,476.80 and FL005898 - $40,813.94 as of June 30, 2015) on the purchase orders to pay for services provided through December 31, 2015.
SECTION 2: That the sum of $92,538.58 or so much thereof as may be necessary in regard to the action authorized in Section 1 is hereby authorized to be expended from:
Technology Project Management Office: 3336 ($73,833.68):
Dept./Div.: 47-02|Fund: 514|Sub-Fund: 001|OCA Code: 470201|OBJ. Level 1: 03|OBJ. Level 3: 3336|Amount: $41,590.00|{ Computer Aid, Inc./ PM3}|
Dept./Div.: 47-02|Fund: 514|Sub-Fund: 001|OCA Code: 470201|OBJ. Level 1: 03|OBJ. Level 3: 3336|Amount: $32,243.68|{ Computer Aid, Inc/PM2}|
Technology Desktop section - DPU: 3336 ($18,704.90):| |{ Computer Aid, Inc.}|
Dept./Div.: 47-01|Fund: 514|Sub-Fund: 550|OCA Code: 514550|OBJ. Level 1: 03|OBJ. Level 3: 3336|Amount: $1,141.00|{Electricity}
Dept./Div.: 47-01|Fund: 514|Sub-Fund: 600|OCA Code: 514600|OBJ. Level 1: 03|OBJ. Level 3: 3336|Amount: $7,257.50|{Water}
Dept./Div.: 47-01|Fund: 514|Sub-Fund: 650|OCA Code: 514650|OBJ. Level 1: 03|OBJ. Level 3: 3336|Amount: $8,136.63|{Sewer & Drains}
Dept./Div.: 47-01|Fund: 514|Sub-Fund: 675|OCA Code: 514675|OBJ. Level 1: 03|OBJ. Level 3: 3336|Amount: $2,169.77|{Stormwater}
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.