Explanation
Need: The Division of Police needs to purchase additional Panasonic Arbitrator Accessories (radio audio transmitters and microphone pouches) for police field use. To date the Division has purchased 112 Panasonic Arbitrator cruiser video cameras with accessories and maintenance agreements using funds from the 2008 COPS Grant titled Integrated Mobile Computer/Digital Video. This purchase of additional accessories will be funded with this same 2008 COPS grant.The Division received permission from the Federal COPS office for this modification to the original budget. Altogether, the Division of Police has purchased approximately 295 Arbitrator cameras for use in vehicles from a combination of grant and capital funds.
There is also a need to transfer funds within this grant from Object Levels (1) 03 & 06 to Object Level (1) 02 to provide funds for this UTC purchase.
Bid Information: The Purchasing Office has set up a universal term contract with Insight Public Sector for the purchase of Panasonic Arbitrator and accessories under contract FL004640.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No: 363949000, Expires 04/20/2014
Emergency Designation: Emergency legislation is needed to expedite the acquisition of the accessories and maintain the submitted timeline for grant activities.
FISCAL IMPACT: This purchase will be funded through the General Government Grant Fund. There is no impact on the financial status of the General Fund due to this purchase.
Title
To authorize and direct the Finance and Management Director to issue a purchase order for Panasonic Arbitrator Accessories from Insight Public Sector for the Division of Police, to authorize the expenditure of $89,374.09 from the General Government Grant funds, to authorize the transfer of funds within the General Government Grant Fund between object levels; and to declare an emergency. ($89,374.09)
Body
WHEREAS, the Division of Police needs to purchase additional Panasonic radio audio transmitters and microphone pouches for field work and replacements in police cruisers; and
WHEREAS, the city has an universal term contract with Insight Public Sector for the purchase of Panasonic Arbitrator accessories; and
WHEREAS, the purchase will be authorized to come from the General Government Grant fund; and
WHEREAS, Insight Public Sector, Inc. is a local supplier with field personnel and expertise to support the needs of the Division of Police; and
WHEREAS, funds need to be transferred between object levels within this Grant Fund; and
WHEREAS, an emergency exists in the usual operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase these additional Panasonic accessories to maintain the grant activities timeline for the preservation of the public health, peace, property, safety and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Insight Public Sector for the purchase of Panasonic Arbitrator accessories in accordance with the universal term contract #FL004640.
SECTION 2. That funds need to be transferred within this Grant as follows:
From:
DEPT 30-03| FUND 220| OBJ LEV (1) 03| OCA 338097| AMOUNT $12,550.00
DEPT 30-03| FUND 220| OBJ LEV (1) 06| OCA 338097| AMOUNT $64,845.98
To:
DEPT 30-03| FUND 220| OBL LEV (1) 02| OCA 338097| AMOUNT $77,395.98
SECTION 3. That the expenditure of $89,374.09, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DEPT 30-03 | FUND 220 | OBJ LEV 1 02 | OBJ LEV 3 2193 | OCA 338097 |
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves nor vetoes the same.