Explanation
BACKGROUND: This ordinance authorizes the Finance Director to enter into a contract for the purchase of a 65' Bucket Truck for the Division of Electricity. This truck will replace an existing 50' Bucket Truck, BT13256, and will be used throughout the City of Columbus for the purpose of maintaining and installing high voltage overhead power lines for the distribution of electricity to Division of Electricity customers.
Seventy-five (75) vendors (all majority-owned businesses) were solicited by the Purchasing Office for the purchase of a 65' Bucket Truck, SA001589. Four bids were received and opened by the Purchasing Office on April 14, 2005 (all majority-owned businesses). Of these bids, only one vendor, Lift-All, Division of Hydra-Tech, Inc. submitted a responsive bid for all of the items. Center City international (CCI) submitted a bid for the cab and chassis only. Bids from Byers Chevrolet and Dueco, Inc. did not meet required specifications and were deemed non-responsive. Based on these bids and the intention of the Division of Electricity to purchase a complete 65' Bucket Truck, an award is recommended to Lift-All, Division of Hydra-Tech, Inc., 3020 Commercial Road, Fort Wayne, Indiana, in the amount of $148,909.00 as the most responsive responsible bidder. This price does include the following options: rhino lining sprayed in the cargo area, a diagnostic laptop computer and the extended warranty on the laptop computer. A bid tabulation is attached for review.
FISCAL IMPACT: $200,000 is budgeted in the 2005 Division of Electricity Operating Fund for the purchase of a bucket truck. $141,984 was spent in 2003 and $139,987 was spent in 2004 for the purchase of similar equipment.
Title
To authorize the Finance Director to enter into a contract with Lift-All, Division of Hydra-Tech, Inc., for the purchase of a Bucket Truck for the Division of Electricity, and to authorize the expenditure of $148,909.00 from the Division of Electricity Operating Fund. ($148,909.00)
Body
WHEREAS, the Division of Electricity has a need to purchase a 65' Bucket Truck to be used for high voltage line work, and
WHEREAS, bids were received and opened by the Purchasing Office on April 14, 2005, Solicitation Number SA001589GRW; and
WHEREAS, Lift-All, Division of Hydra-Tech, Inc., submitted the most responsive and responsible bid; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized to enter into a contract with Lift-All, Division of Hydra-Tech, Inc., for the purchase of a 65' Bucket Truck for the Division of Electricity, in the amount of $148,909.00, on the basis of the most responsive and responsible bid received and opened on April 14, 2005, SA001589GRW.
SECTION 2. That to pay the cost of the aforesaid contract, the expenditure of $148,909.00, or so much thereof as may be needed, is hereby authorized from Division Number 60-07, Division of Electricity Operating Fund 550, OCA 606723, Object Level Three 6652.
SECTION 3. That this ordinance shall take effect and may be in force from and after the earliest period allowed by law.