Explanation
Background: Ordinance No. 1339-2011 was passed by Columbus City Council on October 17, 2011. This Ordinance authorized the Director of Finance and Management to enter into a contract with the Mars Company, for Water Meter Test Benches for the Division of Water.
Purchase Order Number FL005043 was established with the Mars Company. The purchase order was set up as a two-way match which means that only one invoice could be paid instead of multi-payments. Because the purchase order was established in this manner, the balance of the purchase order is automatically cancelled after the City Auditor establishes a payment on the first invoice. The amount that was cancelled and needs to be re-established totals $32,416.95 Since these funds are needed to pay current and future invoices, the Department of Public Utilities, Division of Water requests that the City Auditor's Office re-establishes the cancelled funds on an Auditor's Certificate in the amount of $32,416.95. This Ordinance will also authorize the Director of Finance and Management to re-establish said amount on a Purchase Order.
Emergency Designation: It is requested that this Ordinance be handled in an emergency manner in order to expeditiously pay an outstanding invoice.
Fiscal Impact: A transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2014 Capital Improvements Budget will be necessary.
Title
To authorize the City Auditor's Office to re-establish an Auditor's Certificate in the amount of $32,416.95; to authorize the Director of Finance and Management to re-encumber funds needed for Water Meter Test Benches for the Division of Water; to authorize a transfer and expenditure up to $32,416.95 within the Water Works Enlargement Voted Bonds Fund; to amend the 2014 Capital Improvements Budget; and to declare an emergency. ($32,416.95)
Body
WHEREAS, Ordinance 1339-2011 was passed by Columbus City Council on October 17, 2011 authorizing the Director of Finance and Management to enter into a contract with the Mars Company, for Water Meter Test Benches for the Division of Water; and
WHEREAS, Purchase Order FL005043 was established for this project; and
WHEREAS, the amount of $32,416.95 was erroneously cancelled against this Purchase Order; and
WHEREAS, re-establishment of funds is needed to pay an outstanding invoice as well as purchase remaining items on the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, in that it is immediately necessary to authorize the City Auditor's Office to re-establish an Auditor's Certificate in the amount of $32,416.95 for funds erroneously cancelled; to authorize the Department of Finance and Management to re-establish said funds on a Purchase Order; for Water Meter Test Benches, in an emergency manner in order to expeditiously pay an outstanding invoice as well as purchasing remaining items, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby directed and authorized to re-establish funds in the amount of $32,416.95, on an Auditor's Certificate, for funds erroneously cancelled from Purchase Order No. FL005043; to authorize the Department of Finance and Management to re-establish said funds on a Purchase Order; for Water Meter Test Benches with the Mars Company.
SECTION 2. That the City Auditor is hereby authorized to transfer $32,416.95 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6670, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690421-100000 (carryover) | Watershed Protection Easements | 606421 | -$32,416.95
606 | 690394-100000 (carryover) | Water Meter Renewal Program | 606394 | +$32,416.95
SECTION 3. That the 2014 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690421-100000 (carryover) | Watershed Protection Easements | $100,000 | $67,583 | -$32,417
606 | 690394-100000 (carryover) | Water Meter Renewal Program | $1,741,000 | $1,773,417 | +$32,417
SECTION 4. That an expenditure up to $32,416.95 is hereby authorized for the purchase of Water Meter Test Benches within the Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690394-100000 (carryover), OCA Code 606394, Object Level Three 6670.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.