Explanation
1. BACKGROUND:
This legislation corrects a previous passed ordinance 1786-2018 which authorized the purchase of various pieces of replacement equipment with mowing and forestry attachments for the Department of Public Service, Division of Infrastructure Management. The Department of Finance and Management issued PO132990 with Deere and Company for the purchase in the amount of $550,019.58. These purchases were authorized from State of Ohio State Term Schedules with Deere and Company as supplied by their representative Ag-Pro Ohio LLC. The Department of Finance and Management issued PO132990 with Deere and Company for the purchase. However, although these items were on the referenced STS contract, only one item was payable to Deere and Company. Payment for the remaining items must be authorized to Ag-Pro Ohio LLC for the remaining items in the amount of $441,067.74.
2. CONTRACT COMPLIANCE
Ag-Pro Ohio LLC contract compliance number is CC028089.
3. FISCAL IMPACT
This ordinance will authorize appropriation in the amount of $441,067.74 in order to create a new purchase order. The balance of the existing purchase order (PO132990) will be cancelled resulting in a net zero fiscal impact.
4. EMERGENCY DESIGNATION
This legislation is to be considered an emergency measure in order to remit payment as quickly as possible for equipment that has been delivered and put in service.
Title
To amend ordinance 1786-2018; to appropriate $441,067.74 from the unappropriated balance of the Municipal Motor Vehicle Tax Fund; to authorize the Finance and Management Director, on behalf of the Department of Public Service, to authorize payment in the amount of $441,067.74 to Ag-Pro Ohio LLC, and to declare an emergency.
Body
WHEREAS, Ordinance 1786-2018 authorized the Director of Finance and Management to enter into a contract for the purchase of equipment and attachments from Deere & Company using State of Ohio State Term Schedules; and,
WHEREAS, the Ordinance incorrectly identified the payee as Deere & Company rather than their representative and the supplier of this equipment, Ag-Pro Ohio LLC; and
WHEREAS, it is necessary to authorize the appropriation of funds in the amount of $441,067.74 from the unappropriated balance of the Municipal Motor Vehicle Tax Fund; and
WHEREAS, it has become necessary in the usual daily operation in the Department of Public Service to authorize the Director of Finance and Management to enter into a contract and authorize the expenditure with Ag-Pro Ohio LLC; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Public Service, Department of Infrastructure Management in that it is immediately necessary to amend Ordinance 1786-2018; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $441,067.74 is appropriated in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Division of Infrastructure Management), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the expenditure of $441,067.74 or so much thereof as may be necessary is hereby authorized to be expended from the Municipal Motor Vehicle Tax Fund (2266) as per the account codes in the attachment to this ordinance.
SECTION 3. That previous authorized Ordinance 1786-2018 is hereby corrected to authorize payment to Ag-Pro Companies in the amount of $441,067.74.
SECTION 4. All other terms and conditions of the Ordinance and contract remain the same.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.