Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Pedestrian Safety Improvements - Sidewalk Program 2013 project and to provide payment for construction administration and inspection services.
The Pedestrian Safety Improvements - Sidewalk Program 2013 project consists of the removal and replacement, at potentially 50 locations, of the sidewalk, drive approach, and gutter/curb. The estimated Notice to Proceed date is August 14, 2013. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on June 27, 2013, (three majority) and tabulated as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
George J. Igel & Co., Inc. $667,084.00 Columbus, OH Majority
Columbus Asphalt Paving $730,781.53 Columbus, OH Majority
G&G Cement Contractors $811,247.80 Columbus, OH Majority
The proposal documents contain SP-146 which states "It is the City's intent to fully utilize the available funding provided to its Sidewalk Program within the approved Capital Improvements Budget. Therefore, the City reserves the right to increase or decrease the base bid amount, up to or down to a maximum of $509,000.00. The total amount of the work and other incidentals will not exceed the total amount of the contract (maximum of $509,000.00). In the event that the City does add sidewalks to the original list in order to use the remaining available funds, the contractor shall be bound by all bid specifications and other terms and conditions contained in this contract document. The contract will be awarded to the lowest (determined by the base bid, not including additional funds to equal the maximum of $509,000.00), responsive and responsible and best bidder per Columbus City Code Section 329."
Award is to be made to George J. Igel & Co., Inc. as the lowest, responsive, responsible and best bidder. The contract amount will be $509,000.00. The amount for construction administration and inspection services will be $91,000.00. The total legislated amount shall be $600,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against George J. Igel & Co., Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for George J. Igel & Co., Inc. is 314214570 and expires 12/20/14.
3. FISCAL IMPACT
Funding for this project is available within the Street and Highway Improvement Fund, No. 766. A transfer of cash and budget authority from the unallocated balance is necessary for this project.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the improved intersections to be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer of cash and appropriation within the Street and Highway Improvements Fund; to authorize the Director of Public Service to enter into contract with George J. Igel & Co., Inc., and to provide for the payment of construction administration and inspection services in connection with the Pedestrian Safety Improvements - Sidewalk Program 2013 project; to authorize the expenditure of up to $600,000.00 from the Street and Highway Improvements Fund; and to declare an emergency. ($600,000.00)
Body
WHEREAS, the City of Columbus, Department of Public Service is engaged in the Pedestrian Safety Improvements - Sidewalk Program 2013 project; and
WHEREAS, this project consists of improving the sidewalk, drive approach, and gutter/curb by the removal and replacement, at potentially 50 locations, of the sidewalk, drive approach and gutter/curb; and
WHEREAS, George J. Igel & Co., Inc. will be awarded the contract for the Pedestrian Safety Improvements - Sidewalk Program 2013 project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in order to maintain the project schedule and provide the improved intersections planned in this project to provide the highest level of vehicular and pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
766 / 530161-100095 / Roadway Improvement - Stygler Rd (Street & Highway Imp Carryover) / $0.00 / $25,686.00 / $25,686.00 (revenue)
766 / 530210-100034 / Curb Replacement - Downtown (Street & Highway Imp Carryover) / $32.00 / $1,212.00 / $1,244.00 (cancellation)
766 / 530210-100035 / Curb Replacement - Near East (Street & Highway Imp Carryover) / $72.00 / $2,770.00 / $2,842.00 (cancellation)
766 / 530210-100038 / Curb Replacement - Near South (Street & Highway Imp Carryover) / $305.00 / $11,773.00 / $12,078.00 (cancellation)
766 / 530210-100044 / Curb Replacement - Citywide (Street & Highway Imp Carryover) / $41.00 / $1,558.00 / $1,599.00 (cancellation)
766 / 530086-100023 / Intersection Imp Gender Road At Refugee (Street & Highway Imp Carryover) / $82,960.00 / ($222.00) / $82,738.00
766 / 530103-100005 / Art Street Rehab - Fairwood/Watkins-Koebel Rd (Street & Highway Imp Carryover) / $14,832.00 / ($14,832.00) / $0.00
766 / 530161-100000 / Roadway Improvements (Street & Highway Imp Carryover) / $30,729.00 / ($30,729.00) / $0.00
766 / 530161-100095 / Roadway Improvement - Stygler Rd (Street & Highway Imp Carryover) / $25,686.00 / ($25,686.00) / $0.00
766 / 590105-100051 / Pedestrian Safety - Henderson Rd - Olentangy to W of Kenny (Street & Highway Imp Carryover) / $0.00 / $8,222.00 / $8,222.00 (cancellation)
766 / 530210-100034 / Curb Replacement - Downtown (Street & Highway Imp Carryover) / $1,244.00 / ($1,244.00) / $0.00
766 / 530210-100035 / Curb Replacement - Near East (Street & Highway Imp Carryover) / $2,842.00 / ($2,842.00) / $0.00
766 / 530210-100038 / Curb Replacement - Near South (Street & Highway Imp Carryover) / $12,078.00 / ($12,087.00) / $0.00
766 / 530210-100044 / Curb Replacement - Citywide (Street & Highway Imp Carryover) / $1,599.00 / ($1,599.00) / $0.00
766 / 530301-100000 / Bridge Rehabilitation (Street & Highway Imp Carryover) / $60,096.00 / ($60,096.00) / $0.00
766 / 530301-100010 / Bridge Rehabilitation - Citywide Project 1 (Street & Highway Imp Carryover) / $16,559.00 / ($16,559.00) / $0.00
766 / 540001-100000 / Parking Meters (Street & Highway Imp Carryover) / $1,864.00 / ($1,864.00) / $0.00
766 / 590105-100032 / Pedestrian Safety-Hague/Valleyview SRTS(Street & Highway Imp Carryover) / $39,082.00 / ($39,082.00) / $0.00
766 / 590105-100051 / Pedestrian Safety - Henderson Rd - Olentangy to W of Kenny (Street & Highway Imp Carryover) / $8,222.00 / ($8,222.00) / $0.00
766 / 590132-100000 / Facility Improvements (Street & Highway Imp Carryover) / $331,218.00 / ($1,218.00) / $330,000.00
766 / 590133-100000 / COMBAT (Street & Highway Imp Carryover) / $1,402.00 / ($1,402.00) / $0.00
766 / 590911-100000 / Cooper Lakes II, LLC (Street & Highway Imp Carryover) / $50,000.00 / ($2,438.00) / $47,562.00
766 / 766999-100000 / Unallocated Balance (Street & Highway Imp Carryover) / $379,893.00 / ($379,893.00) / $0.00
SECTION 2. The sum of $552,976.22 be and is hereby appropriated from the unappropriated balance of the Streets and Highways Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2013 as follows:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA Code / amount
766 / 530086-100023 / Intersection Imp Gender Road At Refugee / 06-6600 / 768623 / $221.20
766 / 530103-100005 / Art Street Rehab - Fairwood/Watkins-Koebel Rd / 06-6600 / 761035 / $14,832.00
766 / 530161-100000 / Roadway Improvements / 06-6600 / 590010 / $30,728.59
766 / 530161-100095 / Roadway Improvement - Stygler Rd. / 06-6600 / 716195 / $25,685.88
766 / 530301-100000 / Bridge Rehabilitation / 06-6600 / 766301 / $60,095.88
766 / 590105-100032 / Pedestrian Safety-Hague/Valleyview SRTS/ 06-6600 / 760532 / $39,082.00
766 / 590911-100000 / Cooper Lakes II, LLC / 06-6600 / 766911 / $2,437.70
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $379,892.97
SECTION 3. That the transfer of cash and appropriation within the Street and Highway Improvement Fund be authorized as follow:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530086-100023 / Intersection Imp Gender Road At Refugee / 06-6600 / 768623 / $221.50
766 / 530103-100005 / Art Street Rehab - Fairwood/Watkins-Koebel Rd / 06-6600 / 761035 / $14,832.00
766 / 530161-100000 / Roadway Improvements / 06-6600 / 590010 / $30,728.59
766 / 530161-100095 / Roadway Improvement - Stygler Rd. / 06-6600 / 716195 / $25,685.88
766 / 530210-100034 / Curb Replacement - Downtown / 06-6600 / 721034 / $1,243.27
766 / 530210-100035 / Curb Replacement - Near East / 06-6600 / 721035 / $2,841.76
766 / 530210-100038 / Curb Replacement - Near South / 06-6600 / 721038 / $12,077.52
766 / 530210-100044 / Curb Replacement - Citywide / 06-6600 / 721044 / $1,598.51
766 / 530301-100000 / Bridge Rehabilitation / 06-6600 / 766301 / $60,095.88
766 / 530301-100010 / Bridge Rehabilitation - Citywide Project 1 / 06-6600 / 763110 / $16,558.63
766 / 540001-100000 / Parking Meters / 06-6600 / 760100 / $1,863.47
766 / 590105-100032 / Pedestrian Safety-Hague/Valleyview SRTS/ 06-6600 / 760532 / $39,082.00
766 / 590105-100051 / Pedestrian Safety - Henderson Rd - Olentangy to W of Kenny / 06-6600 / 761051 / $8,221.32
766 / 590132-100000 / Facility Improvements / 06-6600 / 591136 / $1,217.65
766 / 590133-100000 / COMBAT / 06-6600 / 591137 / $1,401.35
766 / 590911-100000 / Cooper Lakes II, LLC / 06-6600 / 766911 / $2,437.70
766 / 766999-100000 / Unallocated Balance / 06-6600 / 766999 / $379,892.97
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 590105-100089 / Pedestrian Safety Improvement - NOV Assessment / 06-6600 / 710589 / $600,000.00
SECTION 4. That the Director of Public Service be and is hereby authorized to enter into contract with George J. Igel & Co., Inc. 2040 Alum Creek Drive, Columbus, Ohio 43207 for the construction of the Pedestrian Safety Improvements - Sidewalk Program 2013 project in the amount of $509,000.00 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $91,000.00.
SECTION 5. That for the purpose of paying the cost of the contract and inspection, the sum of $600,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Street and Highway Improvements Fund, No. 766, for the Division of Design and Construction, Dept.-Div. 59-12
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 590105-100089 / Pedestrian Safety Improvement - NOV Assessment / 06-6631 / 710589 / $509,000.00
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 590105-100089 / Pedestrian Safety Improvement - NOV Assessment / 06-6687 / 710589 / $91,000.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.