Explanation
Background:
- A modification to Contract No. CT-19117 is needed for additional professional services related to the Dodge Center Design.
- Amount of additional funds to be expended: $159,571.94. The original contract cost was $310,958.00; the total modified cost is $470,529.94.
- Reasons additional goods/services could not be foreseen initially: Design plan had to be revised. Original design was to renovate existing building. It has been determined to be in the Department's best interest to demolish the existing building and build new rather than renovate. Additional services requested are design development, site analysis, construction documents, and additional reimbursables. Additional costs are also associated with the length of time from when consultant was hired until project was bid.
- Reasons other procurement processes are not used: It is in the City's best interest to have the contractor finish the project due to the contractor being familiar with the job.
- How cost of modification was determined: A proposal has been reviewed and approved by the Recreation and Parks Department for the additional work under the terms and conditions of the original contract.
- The Contract Compliance Number for Schooley Caldwell Associates., is #31-0972509.
- Emergency legislation is requested as a majority of the work is complete and construction is set to begin in August 2004.
Fiscal Impact:
- $159,571.94 is required and budgeted in the Voted 1995 and 1999 Parks and Recreation Bond Fund to meet the financial obligation of this contract modification.
Title
To authorize and direct the Director of Recreation and Parks to modify the contract with Schooley Caldwell Associates, for additional professional services in conjunction with the Dodge Center Design, to authorize the expenditure of $159,571.94 from the Voted 1995 and 1999 Parks and Recreation Bond Fund, and to declare an emergency. ($159,571.94)
Body
WHEREAS, it is necessary to modify the contract with Schooley Caldwell Associates, for professional services in conjunction with the Dodge Center Design; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to modify said contract as a majority of the work is complete and construction is set to begin in August 2004; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to modify Contract No. CT19117 with Schooley Caldwell Associates, for additional professional services in conjunction with the Dodge Center Design, in accordance with plans and specifications on file in the Recreation and Parks Department.
Section 2. That the expenditure of $159,571.94, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1995 and 1999 Parks and Recreation Bond Fund No. 702, Dept. 51-01, as follows, to pay the cost thereof.
Fund Type Project No. Project Name Object Level 3 OCA Code Amount
Cap. Proj. 510509 Dodge Rec. Center 6681 644526 $159,571.94
Improvements
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.