Explanation
Background: This legislation is for the option to establish two (2) UTC type contracts for Traffic Signal Strain Poles to be used by the Department of Public Service, the primary user. Supports are needed for traffic signals and associated equipment along roadways throughout the City of Columbus. The term of the proposed option contracts are through September 30, 2017. The Purchasing Office opened formal bids on September 10, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with the competitive bid section of the City Code (Solicitation SA005998). Forty-Four (44) bids were solicited: (MBR: 2), (F1: 1). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible, and best bidders as follows:
Path Master, Inc.; CC#341233777; expires 04/15/2016; Items 1-16, 18-28, 31-34; $1.00
General Supply & Services, Inc.; CC#205021902; expires 06/22/2017; Items 17, 29, 30, 35
Total Estimated Annual Expenditure: $120,000.00
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because without emergency action Traffic Signal Strain Poles will not be available and the efforts of the Department of Public Service to maintain supports needed for traffic signals and associated equipment along roadways would be delayed and the efficient delivery will be slowed.
Fiscal Impact: Funding to establish this option contract is from the General Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase Traffic Signal Strain Poles with Path Master, Inc. and General Supply & Services, Inc.; to authorize the expenditure of $1.00 each bidder to establish the contract from the General Fund; and to declare an emergency. ($2.00)
Body
WHEREAS, the Department of Public Service has a need for Traffic Signal Strain Poles to maintain supports needed for traffic signals and associated equipment along roadways; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 10, 2015 and selected the overall lowest, responsive, responsible, and best bidders; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contract for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contracts for the option to purchase Traffic Signal Strain Poles to maintain supports needed for traffic signals and associated equipment along roadways; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Traffic Signal Strain Poles in accordance with Solicitation no. SA005998 for the term expiring September 30, 2017.
Path Master, Inc.; Award for items 1-16, 18-28, 31-34; $1.00
General Supply & Services, Inc.; Award for items 17, 29, 30, 35; $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from the General Fund, Organization Level: 45-01, Fund 10, OCA: 450047, Object Level 3: 2270 to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be and emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.