Explanation
Background: This ordinance authorizes the Director of Columbus Water & Power to renew an existing contract with Resource International, Inc. for Work and Asset Management database and system administrative support. The renewal amount being authorized by this ordinance is $99,984.57.
Since 2005, Columbus Water & Power (CWP) has been utilizing a Work and Asset Management system (WAM) provided by Synergen, SPL, and then Oracle to manage and track maintenance, work, assets and materials. All of CWP’s divisions utilize the system, but the Department of Technology (DOT) is responsible for oversight and administration of the system, including centralized Information Technology (IT) functions, hardware and software support, email, security, and system integrations citywide. A project is in the works to replace our existing Oracle WAM system. It could be several years before a new system is implemented so continued use and support is still necessary for our existing system.
The purpose of this contract is to provide WAM database and system administration support for CWP on an “as-needed” basis. These services will include but are not limited to maintenance and upkeep of both hardware and software as suggested by CWP in collaboration with the DOT and Oracle.
Procurement:
Columbus Water & Power solicited competitive proposals through Vendor Services and Bonfire from November 15th, 2021, to December 17th, 2021, for Work and Asset Management database and system administrative support in accordance with the relevant provisions of Chapter 329 of City Code, RFQ020377. One bid was received and was deemed responsive. It was evaluated on December 21st, 2021. The evaluation committee determined that Resource International, Inc. submitted the strongest proposal because of the relevant experience of its project team, its understanding of the Department’s needs, and presented a tailored approach to address those needs.
The original term of the contract was for a period of one-year from the date of execution by the City of Columbus, up to and including May 31st, 2023, with yearly renewal options for an additional four years, for a maximum approved contract length of five years, on a year-by-year basis, authorized by Ordinance 0743-2022. The contract amount authorized was $250,000.00.
Ordinance 1474-2023 authorized the first renewal option, without funding and extending the contract through May 31st, 2024.
Ordinance 2937-2023 authorized the first modification increasing the funding allocations by $300,000.00 and extending the contract through December 31st, 2024, allowing future renewals or modifications to be on a calendar-year cycle.
Ordinance 2863-2024 authorized the second renewal option, without funding, extending the contract through December 31st, 2025.
Ordinance 3141-2025 authorized the third renewal option, increasing funding allocations by $100,000.00 and extending the contract through December 31st, 2026.
This ordinance authorizes the fourth renewal of the contract, adding $99,984.57 of funding and extending the contract through December 31st, 2027, and is being submitted in accordance with the relevant provisions of Chapter 329 of City Code. For each year of the contract, funding is contingent on availability within the budget, mutual agreement between the parties, approval of City Council, and certification of funds by the City Auditor. This contract does not automatically renew. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
1. Amount of additional funds: The total amount of additional funds needed for this contract renewal #4 is $99,984.57. Total contract amount including this modification is $749,984.57.
2. Reason additional funds were not foreseen: The need for additional funds was known and provided for at the time of the initial contract award. This is a planned renewal.
3. Reason other procurement processes were not used: This renewal is part of the terms of the contract as originally bid.
4. How was cost determined: The cost for this renewal was provided by a written quotation and is in accordance with the original terms of the contract.
Principal Party:
Resource International, Inc.
6350 presidential Gateway
Columbus, Ohio 43231
Farah B. Majidzadeh, (614) 823-4949
Contract Compliance Number: 004197
Contract Compliance Expiration Date: 02/10/2028
Subcontractor:
Woolpert, Inc.
1 Easton Oval, Suite 400
Columbus, Ohio 43219
Brian Stevens, (614) 476-6000
Contract Compliance Number: 001040
Contract Compliance Expiration Date: 04/03/2027
Fiscal Impact: $99,984.57 is available from within Columbus Water & Power's funds to meet the financial obligations of this contract. A transfer of appropriation between object classes is required.
$191,086.40 was spent in 2025
$184,903.76 was spent in 2024
Title
To authorize the Director of Columbus Water & Power to renew the contract with Resource International, Inc. for Work and Asset Management (WAM) database and system administrative support; to authorize the transfer of $99,984.57 from within the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds; and to authorize the expenditure of $99,984.57 split between the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds. ($99,984.57)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to renew and increase an existing contract with Resource International, Inc. for Work and Asset Management (WAM) database and system administrative support; and
WHEREAS, The Department of Public Utilities wishes to renew the contract for an additional year up to and including December 31, 2027, and provide additional funding for the same services as under the original agreement; and
WHEREAS, this ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals; and
WHEREAS, it is necessary to authorize the transfer of $99,984.57 from within the Public Utilities Operating Fund, split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds; and
WHEREAS, it is necessary to authorize the expenditure of $99,984.57 from the Public Utilities Operating Fund, split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds; and
WHEREAS, it has become necessary in the usual daily operation of Columbus Water & Power, to authorize the Director to extend the current contract for Work and Asset Management (WAM) database and system administrative support with Resource International, Inc.; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Columbus Water & Power be and is hereby authorized to renew and increase an existing agreement with Resource International, Inc. for Work and Asset Management (WAM) database and system administrative support services. The modification amount being authorized by this ordinance is $99,984.57.
SECTION 2. That this renewal No. 4 is in accordance with the relevant provisions of City Code, Chapter 329, relating to contract modifications and renewals.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the transfer of $99,984.57 or so much thereof as may be needed, is hereby authorized between object classes within the Public Utilities Operating Fund, split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds, per the accounting codes in the attachment to this ordinance.
SECTION 6. That for the purpose stated in Section 1, the expenditure of $99,984.57 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from Public Utilities in object class 03 Services, split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds, per the accounting codes in the attachments to this ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.