Explanation
1. BACKGROUND
This ordinance authorizes the Director of Columbus Water and Power to enter into a planned contract modification with Stantec Consulting Services, Inc. for construction administration/inspection services for Columbus Water and Power construction projects bid during the calendar years 2026 through 2028 as part of the Construction Administration/Construction Inspection Services 2026-2028 contracts.
Stantec Consulting Services, Inc. will perform construction administration/inspection services for Columbus Water and Power Capital Improvement Projects that bid during the years 2026, 2027, and 2028. The contract will be modified as needed throughout the 3-year period to include these projects as they go into construction. Projects are located throughout the City of Columbus.
This modification is for Stantec Consulting Services, Inc. to perform construction administration/ inspection services for the Yale Avenue Area Water Line Improvements project CIP 690236-100163 in the amount of $739,519.00.
The Columbus Community is 54 - Franklinton.
1.1. Amount of additional funds to be expended: $739,519.00
Cost summary:
Original Contract: $1,042,024.74
Modification No. 1: $343,576.00
Modification No. 2: $999,291.15
Modification No. 3 (current): $739,519.00
TOTAL: $3,124,410.89
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year contract for fiscal years 2026 - 2028 for which modifications were anticipated pursuant to the original authorizing legislation under Ordinance 0535-2026 to account for future construction projects being assigned to Stantec Consulting Services, Inc. for inspection services. Those future construction projects were not known when the contract was put into place.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for future construction projects that bid during the three-year (2026-2028) time frame. Those future construction projects were not known when the contract was put into place.
1.4. How cost of modification was determined:
The cost of this modification was determined by negotiations between Stantec Consulting Services, Inc. and Columbus Water and Power project staff based upon the existing contract labor titles, maximum labor rates, allowable contract expenses, and the time estimated to be needed to perform contract tasks.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
Division of Water projects include replacement or rehabilitation of water lines that have a high break frequency and valves that are inoperable. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. CONTRACT COMPLIANCE INFORMATION
Stantec Consulting Services, Inc.’s contract compliance number is CC-000462 and expires 7/1/2027.
Stantec Consulting Services, Inc.’s certification was in good standing at the time of contract award.
Stantec Consulting Services, Inc. plans to subcontract with the following company:
Name C.C. No. Exp. Date City/State Status
DHDC, Inc. CC-006280 4/21/2028 Columbus/OH MAJ
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Stantec Consulting Services, Inc.
Stantec Consulting Services Inc. and DHDC were in good standing at the time of this contract modification.
4. FISCAL IMPACT
Funding for the contract will be obtained through the Ohio Water Development Authority (OWDA) Direct Loan Program. City Council authorized this loan application and acceptance of loan funding via Ordinance 0341-2026, passed by Council on 3/2/2026. Ordinance 0341-2026 also authorized the Director of Columbus Water and Power to add to or subtract from the anticipated loans listed in that ordinance. 690236-100163 was not listed in that ordinance. Even though Ordinance 0341-2026 stated projects can be added to or subtracted from the list without further City Council approval, OWDA requires an ordinance specifically listing Council’s approval for each project. This ordinance will request that approval. This loan is expected to be approved at the OWDA October Board meeting. This ordinance is contingent upon the OWDA Board approving the loan application. Columbus Water and Power will inform the Auditor’s Office when this loan is approved. The Ohio Water Development Authority Direct Loan Program is a reimbursement program. Columbus Water and Power will pay invoices for the work performed and then submit them to OWDA for reimbursement.
The 2025 Capital Improvement Budget will need to be amended to align budget authority with the proper project for the loan amount. Funds will need to be appropriated in the Water - Fresh Water Market Rate Fund, Fund 6014.
Title
To authorize the Director of Columbus Water and Power to enter into a contract modification for the Construction Administration and Inspection Services 2026-2028 contract with Stantec Consulting Services, Inc. for the Yale Avenue Area Water Line Improvements project; to authorize the Director of Columbus Water and Power to apply for and accept a loan from the Ohio Water Development Authority Direct Loan Program for the Yale Avenue Area Water Line Improvements project; to amend the 2025 Capital Improvement Budget; to authorize the appropriation and expenditure of up to $739,519.00 from the Water - Fresh Water Market Rate Fund for the contract; and to make this ordinance contingent upon the Ohio Water Development Authority approving a loan for the project. ($739,519.00)
Body
WHEREAS, Columbus Water and Power advertised a Request for Proposals for Construction Administration/Construction Inspection Services; and
WHEREAS, Stantec Consulting Services, Inc. was one of seven firms selected by the evaluation committee to provide these services; and
WHEREAS, Ordinance 0535-2026 authorized the contract with Stantec Consulting Services, Inc. for these services and assigned the first task to be performed; and
WHEREAS, Columbus Water and Power is engaged in the Yale Avenue Area Water Line Improvements Project, CIP 690236-100163; and
WHEREAS, a construction contract has been awarded for the Yale Avenue Area Water Line Improvements Project; and
WHEREAS, construction administration and construction inspection services must be performed on the construction work; and
WHEREAS, an additional construction inspection/administration task needs to be performed; and
WHEREAS, the contract with Stantec Consulting Services, Inc. will need to be modified to add this task to the contract and to add funding to pay for the task; and
WHEREAS, Ordinance 0341-2026 authorized the use of loans from the Ohio Water Development Authority (OWDA) Direct Loan Program to finance Columbus Water and Power projects; and
WHEREAS, the Yale Avenue Area Water Line Improvements project was not specifically listed as a project to be loan funded on Ordinance 0341-2026 and this ordinance will ask for authorization to loan fund it; and
WHEREAS, a loan application has been submitted to OWDA to finance this project; and
WHEREAS, this ordinance is contingent upon the loan being approved; and
WHEREAS, the loan is anticipated to be approved by the Ohio Water Development Authority Board at their October Board meeting; and
WHEREAS, an amendment to the 2025 Capital Improvement Budget is needed to align budget authority with the proper project; and
WHEREAS, funds must be appropriated within the Water - Fresh Water Market Rate Fund, Fund 6014; and
WHEREAS, it is necessary to authorize an expenditure of funds from the Fresh Water Market Rate Fund, Fund 6014, to pay for the project; and
WHEREAS, it is necessary in the daily operation of Columbus Water and Power to authorize the Director of Columbus Water and Power to enter into the Construction Administration/Construction Inspection Services 2026-2028 contract modification with Stantec Consulting Services, Inc. for Construction Administration/Construction Inspection Services for the Yale Avenue Area Water Line Improvements project, CIP 690236-100163; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvement Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6014 / 690236-100163 / Yale Avenue Area Water Line Improvements (OWDA Direct Loan) / $6,088,623.00 / $6,828,142.00 / $739,519.00 (To match the loan amount)
SECTION 2. That City Council authorizes the Director of Columbus Water and Power to submit loan applications, accept loan funding, and execute loan documents for the Yale Avenue Area Water Line Improvements project, and this ordinance is contingent upon that loan being approved.
SECTION 3. That the appropriation of $739,519.00, or so much thereof as may be needed, is hereby authorized in the Fresh Water Market Rate Fund, Fund 6014, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $739,519.00, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 5. That the Director of Columbus Water and Power is authorized to enter into a contract with Stantec Consulting Services, Inc. 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204, for construction administration and inspection services, in accordance with the terms and conditions as shown in the contract on file with Columbus Water and Power, in an amount not to exceed $739,519.00 for the Yale Avenue Area Water Line Improvements project CA/CI.
SECTION 6. That funds are hereby deemed appropriated and expenditures authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.