Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a contract with DeBra-Kuempel, Inc. for facilities mechanical repair services for the Department of Public Service divisions of Refuse Collection, Parking Services, Infrastructure Management, Design and Construction, and Traffic Management. The Department of Public Service will use the service to provide maintenance and repairs for the following trades: mechanical, electrical, plumbing, and HVAC.
The Department of Public Service solicited Requests for Proposals (Solicitation RFQ012476) for Facilities Mechanical Repair Services through Bonfire and Vendor Services. The City received three responses on June 6, 2019, and tabulated them as follows:
Company Name City/State Majority/MBE/FBE
American Mechanical Group, Inc. Columbus, OH Majority
DeBra-Kuempel, Inc. Columbus, OH Majority
Johnson Controls, Inc. Westerville, OH Majority
The $215,000.00 award is to be made to DeBra-Kuempel, Inc., as the bidder who submitted the proposal scored the highest by the evaluation committee. The service contract shall not automatically renew. The initial term of this contract shall be for one (1) year with the option of up to three (3) additional one-year renewals.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against DeBra-Kuempel, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for DeBra-Kuempel, Inc., is CC005675 and expires 12/20/2020.
3. FISCAL IMPACT
This planned purchase was budgeted in the General Fund (Fund 1000), the Parking Meter Fund (Fund 2268), Street Construction Maintenance and Repair Fund (Fund 2265), and Public Construction Inspection Fund (Fund 5518).
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that facilities can get repaired as quickly as possible.
Title
To authorize the Director of Public Service to enter into a contract with DeBra-Kuempel, Inc., for facilities mechanical repair services for the Department of Public Service; to authorize the expenditure of up to $215,000.00 from General Fund, the Parking Meter Fund, the Street Construction Maintenance and Repair Fund, and the Public Construction Inspection Fund; and to declare an emergency. ($215,000.00)
Body
WHEREAS, the Department of Public Service divisions of Refuse Collection, Parking Services, Infrastructure Management, Design and Construction, and Traffic Management, need facilities mechanical repair services to repair and maintain the facilities of the Department of Public Service; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Facilities Mechanical Repair Services contract; and
WHEREAS, DeBra-Kuempel, Inc., submitted a proposal that was scored the highest by the evaluation committee; and
WHEREAS, it is necessary to enter into a contract with DeBra-Kuempel, Inc., for the provision of facilities mechanical repair services in the amount of up to $215,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with DeBra-Kuempel, Inc., so that facilities can get repaired as quickly as possible, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to establish a contract with DeBra-Kuempel, Inc., for facilities mechanical repair services.
SECTION 2. That the expenditure of $2,000.00 or as much thereof as may be needed, is hereby authorized in Fund 1000, (General Fund), Dept-Div 5902 (Division of Refuse Collection) in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $5,000.00 or as much thereof as may be needed, is hereby authorized in Fund 2268, (Parking Meter Fund), Dept-Div 5906 (Division of Parking Services) in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $118,000.00 or as much thereof as may be needed, is hereby authorized in Fund 2265, (Street, Construction, Maintenance, and Repair Fund), Dept-Div 5911 (Division of Infrastructure Management) in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $30,000.00 or as much thereof as may be needed, is hereby authorized in Fund 5518, (Public Construction Inspection Fund), Dept-Div 5912 (Division of Design and Construction) in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $60,000.00 or as much thereof as may be needed, is hereby authorized in Fund 2265, (Street, Construction, Maintenance, and Repair Fund), Dept-Div 5913 (Division of Traffic Management) in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.