Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to enter into an agreement with Becker Software for annual software maintenance and support for the Facil program used by media services to manage CTV programming and resources. This ordinance will renew support for the period October 18, 2010 to October 17, 2011. The amount of funds needed for the annual maintenance and support agreement is $250.00.
The City of Columbus, Department of Technology entered into an annual support agreement for Facil, associated with ED011649, provided by Becker Software, in July 2003 in the amount of $250.00. The agreement was renewed in 2004 (ED017491), 2005 (ED023681) and 2006 (ED028950) all in the amount of $250.00.
This ordinance also requests approval to continue services provided by Becker Software in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined Becker Software is the sole distributor of Facil, and does not utilize distributors or resellers to provide maintenance and support for its software products.
FISCAL IMPACT:
Sufficient funds are available in the 2010 Information Services Fund budget to pay for the annual software maintenance and support services for the Facil software and cover the time period October 18, 2010 through October 17, 2011. The current contract aggregate total, through this and prior renewals, is $1,000.00.
CONTRACT COMPLIANCE:
Vendor Name: Becker Software F.I.D#/CC#: 31-8387261 Expiration Date: 08/10/2012
Title
To authorize the Director of the Department of Technology to enter into an agreement with Becker Software for annual software maintenance and support services, in accordance with the sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure of $250.00 from the Department of Technology Internal Service Fund. ($250.00)
Body
WHEREAS, the Department of Technology media services has a need to establish an annual software maintenance and support agreement for the Facil software with Becker Software, for upgrades and support services associated with the city's CTV operation to manage media programming and resources programming and resources; and
WHEREAS, the City of Columbus, Department of Technology entered into a support services contract, associated with ED011649, provided by Becker Software, in July 2003; and
WHEREAS, the passage of this ordinance will allow the department to obtain the needed services with a coverage period from October 18, 2010 through October 17, 2011 in the amount of $250.00; and
WHEREAS, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07; and
WHEREAS, it is necessary to enter into contract with Becker Software to continue services and maintain support; thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into an annual software maintenance and support agreement with Becker Software, for the Facil software which supports media services CTV operation. This agreement provides support from October 18, 2010 through October 17, 2011, in the amount of $250.00.
SECTION 2: That the expenditure of $250.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-02|Fund:514|Subfund:001|OCA Code:470202|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $250.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.