Explanation
Background: - This ordinance will enable the Director of Recreation and Parks to enter into a contract with Class Acts Columbus, Inc., for professional and fiscal services to Music in the Air in conjunction with the 2004 Festival Latino, to be held June 18-19, 2004.
- Class Acts Columbus, Inc., will provide professional services to Music in the Air as fiscal agent and production assistance for Festival Latino, and other events as needed. Class Acts will handle artists' contracts and all fiscal details associated with these contracts. Class Acts will collect all vendor fees, deposits and percentages, and all beverage receipts and pay related expenses from receipts as authorized and directed by the Columbus Recreation and Parks Department. Class Acts will assist with production needs as required by artists' contracts and riders.
- Due to the unique nature of services provided, the department is requesting the waiver of the bidding provisions of the Columbus City Codes to enter into a contract with Class Acts Columbus, Inc.
- The Federal ID Number for Class Acts Columbus, Inc., is 31-1340678.
- Emergency action is requested in order to obtain commitments from entertainers, securing major programmatic elements and process contracts for performances in June 2004.
Fiscal Impact: - $95,000.00 is required from the Recreation and Parks Grant Fund to meet the financial obligation of this contract.
- $65,000.00 was spent in 2003 and $60,000.00 was spent in 2002 for these services.
Title
To authorize and direct the Director of Recreation and Parks to enter into a contract with Class Acts Columbus, Inc., for professional and fiscal services in conjunction with the 2004 Festival Latino, to waive the necessary competitive bidding requirements, and to authorize the expenditure of $95,000.00 from the Recreation and Parks Grant Fund, and to declare an emergency. ($95,000.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to waive the requirements of competitive bidding and contract with Class Acts Columbus, Inc., to provide professional and fiscal services to Music in the Air in conjunction with the 2004 Festival Latino, to be held June 18-19, 2004; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract in order to obtain commitments from artists, secure major programmatic elements and process contracts for performances by the date of event, June 18 - 19, 2004; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That this Council finds it in the best interest of the City of Columbus to waive requirements of competitive bidding for professional services in conjunction with the 2004 Festival Latino, and does hereby waive provisions of Section 329.06(b) of the Columbus City Codes.
SECTION 2. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Class Acts Columbus, Inc., to provide professional and fiscal services to Music in the Air in conjunction with the 2004 Festival Latino, to be held June 18-19, 2004, and other events as needed.
SECTION 3. That the expenditure of $95,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Grant Fund 286, Department No. 51-01as follows, to pay the cost thereof:
Project Title Grant No. OCA Code Object Level 3 Amount
Music In The Air-Donations 518626 510784 3336 $79,830.00
2004 Festival Latino - Ohio 510403 510403 3336 $15,170.00
TOTAL $95,000.00
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.