Explanation
1. BACKGROUND
This ordinance authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract / Purchase Agreement and to establish two Purchase Orders as follows:
Jack Doheny Companies, Inc. / Combination Vacuum Truck / PA006352 / $581,366.32
Southeastern Equipment Co., Inc. / Articulating Wheel Loader / PA006372 / $461,500.00
The combination truck will be used by operators at the Sewer Maintenance Operation Center. The truck will be able to clear clogged sewer lines, vacuum debris from drains and perform general preventive maintenance in sewer lines. This purchase has been approved by Fleet Management and will be replacing BT24158.
The articulating wheel loader will be used by operators at Compost facility for processing raw materials and bio solid materials into a reusable Com-til compost product. This purchase has been approved by Fleet management. BT25443 will be turned in as a replacement.
Chapter 329 of Columbus City Code also requires City Council approval for an agency to expend more than $100,000.00 against a specific Universal Term Contract (UTC) in a fiscal year. The equipment purchased with this ordinance exceeds that limit on two UTC’s. This ordinance also requests City Council approval to exceed the $100,000.00 per fiscal year limit on the UTC’s the Purchasing Office has established for this equipment purchase.
2. CONTRACT COMPLIANCE
Jack Doheny Companies, Inc. / 38-2026979 / Vendor 007536 / MAJ. 09/25/2025
Southeastern Equipment Co., Inc. / 34-1503254 / Vendor 006684 / MAJ. 03/03/2024
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against any of the listed vendors.
3. FISCAL IMPACT
The 2023 Capital Improvement Budget will need to be amended to align budget authority with the proper project. A transfer of cash and appropriation between projects within the Sanitary Bond Fund, Fund 6109, is needed to align cash and appropriation with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to finalize the contracts for these vehicles as soon as possible because of the current volatile pricing and long lead times for vehicle purchases, as a delay in finalizing the contracts will result in expired quotes and an increase in the prices of the vehicles.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract with Jack Doheny Companies, Inc., and Southeastern Equipment Co., Inc., for the purchase of a Combination Vacuum Truck and an Articulating Loader for the Department of Public Utilities; to amend the 2023 Capital Improvement Budget; to authorize a transfer of cash and appropriation within the Sanitary Bond Fund; to authorize an expenditure of up to $1,042,866.32 from the Sanitary Bond Fund to pay for the equipment: and to declare an emergency. ($1,042,866.32)
Body
WHEREAS, the Department of Public Utilities has a need for a combination vacuum truck and an articulating loader; and
WHEREAS, the Purchasing Office established Universal Term Contract PA006352 with Jack Doheny Companies, Inc. and PA006372 with Southeastern Equipment Co., Inc., for the purchase of a combination vacuum truck and an articulating loader; and
WHEREAS, the Division of Finance and Management needs to establish 2 purchase orders totaling $1,042,866.32 for the purchase of the listed vehicles; and
WHEREAS, City Council must approve an agency expending more than $100,000.00 against a specific Universal Term Contract (UTC) in a fiscal year; and
WHEREAS, it is necessary to authorize an amendment to the 2023 Capital Improvements Budget for the purpose of providing sufficient budget authority for the aforementioned project expenditures; and
WHEREAS, it is necessary to authorize a transfer of cash and appropriation within the Sanitary Bond Fund, Fund 6109, to align cash and appropriation with the proper project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities to finalize the contracts for these vehicles as soon as possible because of the current volatile pricing and long lead times for vehicle purchases, as a delay in finalizing the contracts will result in expired quotes and an increase in the prices, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with Universal Term Contracts / Purchase Agreement Numbers PA006352 with Jack Doheny Companies, Inc. and PA006372 with Southeastern Equipment Co., Inc., for the purchase of a combination vacuum truck and an articulating loader for the Department of Public Utilities, or from any other Universal Term Contracts / Purchase Agreements established for the purchase of equipment from these companies that may be needed to be used to make these purchases.
SECTION 2. That the 2023 Capital Improvement Budget authorized by Ordinance 1711-2023 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority/ Revised Authority / Change
6109 / 650357-100101 / SWWTP Power Systems Upgrades and Safety Improvements - Phase 1 (Voted Sanitary Carryover) / $1,170,000.00 / $127,134.00 / ($1,042,866.00)
6109 / 650903-100000 / DPU Fleet Purchases (Voted Sanitary Carryover) / $1,503,950.00 / $2,546,816.00 / $1,042,866.00
SECTION 3. That the transfer of $1,042,866.32 or so much thereof as may be needed, is hereby authorized within the Sanitary Bond Fund (Fund 6109), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 4. That City Council approves the expenditure of more than $100,000.00 against any Universal Term Contracts needed to be used for the purchase of a combination vacuum truck and for the purchase of an articulating loader for the Department of Public Utilities.
SECTION 5. That the expenditure of $1,042,866.32 or so much thereof as may be needed, is hereby authorized in the Sanitary Bond Fund (Fund 6109), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.