Explanation
BACKGROUND: This legislation authorizes the purchase of materials necessary for electricity distribution system improvements, a transfer of funds within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund, and an amendment to the 2002 Capital Improvements Budget. The materials required include pole line hardware, wire and cable, wood poles and other miscellaneous materials as may be needed to extend a circuit to provide service for the existing police academy, the new police academy and a Division of Water pump station. The majority of the materials required are available from universal term contracts established by the Purchasing Office. The miscellaneous materials will be obtained in accordance with Columbus City Code Chapter 329 and Title 39. Please refer to attachment #ORD1553-2003vendors.xls for a listing of the commodities to be purchased, the respective vendors and their contract compliance numbers.
Emergency action is requested in order to obtain materials for the system improvements necessary to meet the construction schedule for the new police academy.
FISCAL IMPACT: There is sufficient funding in the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund, however, a transfer between projects and an amendment to the 2002 Capital Improvements Budget is necessary to provide funding in the appropriate project.
Title
To amend the 2002 Capital Improvements Budget Ordinance 1674-02; to authorize the transfer of $82,519.40 between projects within the Voted Street Lighting and Electricity Distribution Improvements Fund; to authorize the Finance Director to purchase materials from various vendors in accordance with the terms and conditions of universal term contracts and other miscellaneous materials for electricity distribution system improvements in accordance with provisions of the Columbus City Code; to authorize the expenditure of $95,221.93 from the Voted Street Lighting and Electricity Distribution Improvements Fund; and to declare an emergency. ($95,221.93)
Body
WHEREAS, the Division of Electricity wishes to extend an electrical circuit to provide service to the existing police academy, the new police academy and a Division of Water pump station; and
WHEREAS, it is necessary to purchase pole line hardware, wire and cable, wood poles, and other miscellaneous materials required to extend the electrical circuit; and
WHEREAS, the Purchasing Office has established universal term contracts for the option to obtain pole line hardware, wire and cable and wood poles; and
WHEREAS, any miscellaneous materials required that are not available on existing universal term contracts will be obtained in accordance with provisions of Columbus City Code Chapter 329 and Title 39; and
WHEREAS, a transfer of funds within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund is necessary to provide funding in the appropriate project; and
WHEREAS, it is necessary to amend the 2002 Capital Improvements Budget Ordinance 1674-02 to provide sufficient budget authority for the Distribution System Improvements project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Electricity, in that it is immediately necessary to purchase materials required for electricity distribution system improvements for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Section 1 of the 2002 Capital Improvements Budget Ordinance 1674-02 is hereby amended as follows in order to provide sufficient budget authority for the purchase of materials required for electricity distribution system improvements:
DIVISION OF ELECTRICITY, DIVISION 60-07
PROJECT PROJECT CURRENT AMENDED
FUND NUMBER NAME CIB AMOUNT CIB AMOUNT
553 670003 Street Lighting 1,142,018 1,103,225
553 670977 Facility Renovations 1,500,000 1,492,741
553 670607 Italian Village Sub. 489,468 453,000
553 670608 Distribution System Imp. 637,179 719,699
SECTION 2. That the City auditor is hereby authorized and directed to transfer funds within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553, Division No. 60-07, as shown on attachment ORD1553-2003funding.xls.
SECTION 3. That the Finance Director is hereby authorized to purchase materials necessary for electricity distribution improvements, up to an amount not to exceed $95,221.93, in accordance with the terms and conditions of existing universal term contracts and if no universal term contract exists the purchases shall be made in accordance with the provisions of Chapter 329 and Title 39 of the Columbus City Codes, 1959.
SECTION 4. That to pay the cost of the aforesaid material purchases, the expenditure up to an amount not to exceed $95,221.93 is hereby authorized from Division 60-07, Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553, Project 670608, OCA 670608, Object Level Three 6621.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.