Explanation
BACKGROUND
To authorize the Director of Finance and Management to enter into a contract with YSI, Incorporated for the purchase and delivery of a Xylem FS3700 Automated Chemistry Analyzer-CN to be used by the Surveillance Laboratory for the testing of metals in wastewater in an amount not to exceed $50,525.20.
PROCUREMENT
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ029752). Twenty-five (25) vendors (3 EBE, 1 EBE/WBE, 21 majority) were solicited and one (1) majority bid was received and opened on March 20, 2025.
The following bid was received:
Vendor - Bid Amount - City/State - CC Status
1. YSI, Incorporated, $50,525.20, Chicago, Illinois, majority vendor
After evaluation of the bid, the Division of Sewerage and Drainage has determined the bid from YSI, Incorporated has met all the specifications and recommends an award be made to the only responsive bidder.
SUPPLIER / CONTRACT COMPLIANCE
YSI, Incorporated, cc #004137, expires 3/24/27
The certification of YSI, Incorporated was in good standing at the time of the contract award. The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT
$50,525.20 is budgeted and available for this expenditure
Title
To authorize the Director of the Department of Finance and Management to establish a contract with YSI, Incorporated for the purchase and delivery of a FS3700 Automated Chemistry Analyzer-CN for the Department of Public Utilities; to authorize the expenditure of $50,525.20 from the Sanitary Sewer Operating Fund. ($50,525.20)
Body
WHEREAS, the Department of Public Utilities has a need for equipment to test metals in wastewater; and
WHEREAS, the Purchasing Office opened formal bids on March 20, 2025 for the purchase of a FS3700 Automated Chemistry Analyzer-CN; and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage recommends an award be made to the only bidder, YSI, Incorporated; and
WHEREAS, it is necessary to authorize the expenditure of $50,525.20 or so much thereof as is needed for the purchase from and within the Sanitary Sewer Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with YSI, Incorporated for the purchase and delivery of a FS3700 Automated Chemistry Analyzer-CN in accordance with the terms, conditions and specifications of Solicitation Number RFQ029752 on file in the Purchasing Office; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to establish a contract with YSI, Incorporated for the purchase of a FS3700 Automated Chemistry Analyzer-CN in accordance with the terms, conditions and specifications of Solicitation Number RFQ029752 on file in the Purchasing Office.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $50,525.20, or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sanitary Sewer Operating Fund) in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.