Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to increase an existing purchase order with CAD Concepts, Inc. to provide as-built drawing services for the Division of Sewerage and Drainage. This ordinance also requests waiver of the competitive bid provisions because CAD Concepts, Inc. has been providing the service through a contract with the division. This final modification will complete all work related to processing the backlog of Manhole/Structure Inventory Update Sheets.
The City of Columbus, Department of Public Utilities, Division of Sewerage and Drainage's Map Room has a backlog of privately constructed collection system drawings that need to be brought up to as-built conditions, Completion of this work is necessary to provide up to date mapping and construction drawings to city staff, local businesses and the residents of Columbus.
It is requested that this ordinance be considered an emergency measure so that services will not be interrupted.
Supplier: CAD Concepts, Inc.: 31-1390280 (002)
Fiscal Impact:
$20,000.00 was established in 2002 (ED-009115) to establish the full scope of work and procedures. The contract was modified for $56,708.24 in 2002 via EL-oo003057. This final modification for $24,948.00 will complete all required work. Funding is available in the Sewerage System Operating Fund.
Title
To authorize and direct the Director of Public Utilities to increase an existing purchase order with CAD Concepts, Inc. to provide as-built drawing services for the Division of Sewerage and Drainage, to waive the provisions of competitive bidding, to authorize the expenditure of $24,948.00 from the Sewerage System Operating Fund, and to declare an emergency ($24,948.00)
Body
WHEREAS, the Division of Sewerage and Drainage entered into a pilot program with CAD Concepts, Inc. to provide as-built drawing services for the Map Room (ED-009115); and
WHEREAS, there is a need to complete the final processing of the remaining backlog of collection system drawings to provide up-to-date mapping and construction drawings, and
WHEREAS, CAD Concepts, Inc. has successfully completed the pilot project and the majority of the document processing and is recommended to continue the service in process, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to increase purchase order ED-009115 to provide as-built drawing services the Division of Sewerage and Drainage's Map Room for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance be and he is hereby authorized and directed to increase an existing purchase order with CAD Concepts, Inc. to provide as-built drawing services for the Division of Sewerage and Drainage.
SECTION 2. That the expenditure of $24,948.00, or so much thereof as may be necessary and is hereby authorized from Sewerage System Operating Fund 650, Dept No. 6005, OCA 605113, OL1 03, OL3 3336, to pay the cost thereof.
SECTION 3. That the provisions of Section 329.12 of the Columbus City Code is hereby waived.
SECTION 4. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.