Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a professional services contract on behalf of the Office of Construction Management with Orchard, Hiltz & McCliment, Inc. for architectural and engineering services for the Municipal Court Building, 375 South High Street.
The original contract for Orchard, Hiltz & McCliment, Inc., the original name of Bird Houk & Associates, was authorized by Ordinance No. 1115-2007, passed July 11, 2007. Ordinance No. 1011-2010, passed July 14, 2010, authorized a modification to the original contract for the main electrical service and distribution upgrade. Ordinance No. 1735-2011, passed November 10, 2011, authorized the increase of the contract due to unforeseen architectural and engineering services.
This modification is necessary to complete Phase 2 renovation at the Municipal Court Building which includes build-out of 18th floor offices, various utility upgrades, replacement of doors on most floors, and the installation of a comprehensive building security system. The project is largely complete however; the blanket contract with Orchard, Hiltz & McCliment, Inc.is depleted. It is practical and cost effective for coordination and continuity of the project to useOrchard, Hiltz & McCliment, Inc.for this modification. Selecting another architect at this point would lead to duplicated work and possibly mistakes. Therefore, it would not be in the best interests of the City to request qualifications for these ongoing professional services. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested so that the necessary professional services may be accomplished, thereby ensuring that needed renovations at the Municipal Court Building are not delayed.
Orchard, Hiltz & McCliment, Inc. Contract Compliance No. 38-1691323, expiration date September 29, 2013.
Fiscal Impact: The original contract amount was $500,000.00. The first modification was in the amount of $48,500.00. The second modification was in the amount of $50,000.00. The cost of this modification is $30,000.00, bringing the total contract cost to $628,500.00. Funding is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Orchard, Hiltz & McCliment, Inc. for architectural and engineering services for the Municipal Court Building, 375 South High Street; to authorize the expenditure of $30,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($30,000.00)
Body
WHEREAS, Ordinance No. 1115-2007, passed, July 11, 2007, authorized the Finance and Management Director to enter into a contract with Bird Houk & Associates, Inc. for professional services for the Municipal Court building, 375 South High Street and Ordinance No. 1011-2010, passed July 14, 2010, authorized a modification of said contract; and
WHEREAS, it is necessary to modify said contract to complete Phase 2 renovations at the Municipal Court Building; and
WHEREAS, an emergency exist in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Orchard, Hiltz & McCliment, Inc. for professional services for the Municipal Court Building, so that the necessary professional services may be accomplished, thereby ensuring that needed renovations at the Municipal Court Building are not delayed , thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with Orchard, Hiltz, and MCLiment, Inc. Orchard, Hiltz & McCliment, Inc. for architectural and engineering services for the Municipal Court Building, 375 South High Street.
SECTION 2. That the expenditure of $30,000.00 , or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 733
Project: 570030-100143
OCA: 730143
Object Level 1: 06
Object Level 3: 6620
Amount: $30,000.00
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.