Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management, on behalf of the Office of Construction Management, to modify and increase the professional architectural / engineering services agreement, with Abbot Studios Architects, for the Department of Public Service’s Marion Road Outpost Replacement project, in an amount up to $350,519.75.
The original contract provided design services for the demolition and design of a new facility at the Marion Road Outpost.
Modification No. 1 (current) is needed to update drawings that were held for two years due to lack of funding.
2. MODIFICATION INFO:
A. The amt of additional funds to be expended under the modification: $350,519.75
Original Contract Amount: $720,951.25 (PO306486/PO498518)
Modification No. 1 (current): $350,519.75
Total (Original and Mod 1): $1,070,951.25
B. Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded.
Funding for construction was unavailable and the project was put on hold for approximately two years. Funding is now available and the preconstruction phase needs to be restarted.
C. Why it would not be in the city’s best interests to have the additional contract requirements awarded through other procurement processes?
There is no need to use another procurement process as the City already awarded the design contract to Abbot Studios Architects. Their drawings need updated for site compliance review and approval by the Building and Zoning Department.
D. How the price for the additional goods or services which are subject of the modification was determined.
The contractor submitted a fee proposal and was accepted by the Dept. of Finance & Management, Office of Construction Management as well as the Department of Public Service.
3. CONTRACT COMPLIANCE INFO: Abbot Studios Architects, Vendor No. 004796, expires 10/17/27, Majority-designated
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Abbot Studios Architects.
4. EMERGENCY DESIGNATION: Emergency legislation is requested to immediately restart design services to expedite the preconstruction phase. A spring 2026 construction start date is needed to receive salt deliveries prior to fall 2027.
5. FISCAL IMPACT: This ordinance authorizes a transfer of $268,393.71 and an expenditure up to $350,519.75 and was budgeted within the Street Construction Maintenance & Repair Operating Fund.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to modify and increase the professional architectural / engineering services agreement with Abbot Studios Architects, for the Department of Public Service’s Marion Road Outpost Replacement project; to authorize a transfer of $268,393.71 within the Street Construction Maintenance & Repair Operating Fund; to authorize an expenditure up to $350,519.75 within the Street Construction Maintenance & Repair Operating Fund; and to declare an emergency. ($350,519.75)
Body
WHEREAS, the Department of Finance and Management, on behalf of the Office of Construction Management, entered into a professional architectural / engineering services agreement, with Abbot Studios Architects, for the Department of Public Service’s Marion Road Outpost Replacement project, authorized by Ordinance No. 2626-2021, and approved by City Council on November 15, 2021; and
WHEREAS, Modification No. 1 (current) is needed to update drawings that were held for two years due to lack of funding; and
WHEREAS, it is necessary to authorize a transfer of $268,393.71 and expenditure up to $350,519.75 within the Street Construction Maintenance & Repair Operation Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to modify and increase the professional architectural / engineering services agreement, with Abbot Studios Architects, for the Department of Public Service’s Marion Road Outpost Replacement project, in an emergency manner in order to meet the needs of the construction schedule as it relates to weather conditions and to immediately restart design services to expedite the construction phase for a spring 2026 construction start date to receive salt deliveries prior to fall of 2027; all for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to modify and increase the professional architectural / engineering services agreement, on behalf of the Office of Construction Management, with Abbot Studios Architects, for the Department of Public Service’s Marion Road Outpost Replacement project, in an amount up to $350,519.75.
SECTION 2. That the transfer of $268,393.71, or so much thereof as may be needed, is hereby authorized within Fund 2265 (Street Construction Maintenance and Repair Fund), from Dept-Div 5911(Infrastructure Management), Object Class 03 (Professional Services) to Dept-Div 5911 (Infrastructure Management), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $350,519.75, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.