Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into a construction contract with The Righter Company for the 2013 General Construction Project for the Division of Sewerage and Drainage. The work for which proposals are invited consists of miscellaneous sanitary and storm sewer structural repairs and installations and emergency work as directed by the Division of Sewerage and Drainage.
B. PROJECT TIMELINE: June 1, 2014 to June 1, 2015 (365 day contract, may be extended as funds remain).
C. PROCUREMENT INFORMATION: In accordance with the procedures set forth in Columbus City Code, Section 329.09, invitation for Bids were received and opened on December 27, 2013. Two (2) competitive bids were received and opened at the Department of Public Utilities', 910 Dublin Road facility. The following bidders submitted bids:
Name C.C. No City/State MAJ/MBE/FBE
The Righter Company Inc. 31-0889208 Columbus, OH Maj
Complete General Const. 31-4366382 Columbus, OH Maj
The Engineer's construction cost estimate was $1,956,464.00
The Righter Company was selected based on the Bid Tab and Quality Factor Form review.
Award is recommended to the lowest and best bidder.
D. Contract Compliance No.: 31-0889208 (MAJ) (Expires 01/07/2015)
E. Emergency Designation: No emergency designation is requested for this legislation.
2. FISCAL IMPACT: This ordinance authorizes the transfer within of $715,000.00 and the expenditure of up to $2,215,000.00 for the 2013 General Construction Project Project from the Sanitary Sewer General Obligation Bond Fund, Fund 664 and to amend the 2013 Capital Improvements Budget.
3. ECONOMIC IMPACT: This project was initiated to respond to emergency needs and miscellaneous sanitary and storm sewer structural repairs and installations as directed by the Division of Sewerage and Drainage.
Title
To authorize the Director of Public Utilities to enter into a construction contract with The Righter Company for the 2013 General Construction Project for the Division of Sewerage and Drainage; to authorize the transfer within of $715,000.00 and the expenditure of up to $2,215,000.00 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2013 Capital Improvements Budget. ($2,215,000.00)
Body
WHEREAS, Two (2) competitive bids were received and opened at the Department of Public Utilities', 910 Dublin Road facility In accordance with the procedures set forth in Columbus City Code, Section 329.09; where upon it was determined that the Righter Company submitted the lowest, best, and most responsive bid; and
WHEREAS, it is necessary to authorize the transfer within of $715,000.00 and the expenditure of up to $2,215,000.00 from the Sanitary Sewer General Obligation Bond Fund, Fund 664 for purposes of providing authority and sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvement Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditure; and
WHEREAS, the Department of Public Utilities Division of Sewerage and Drainage is requesting that this Council authorize the Director of Public Utilities to enter into a construction contract with The Righter Company for the 2013 General Construction Project at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is, authorized to enter into a construction contract with The Righter Company, 2424 Harrison Rd, Columbus, OH 43204, for the 2013 General Construction Project in accordance with the terms and conditions of the contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
SECTION 2. That the City Auditor is hereby authorized to transfer $715,000.00 within the Department of Public Utilities, Division of Sewerage and Drainage | Dept. /Div. No. 60-05 | Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund | Fund 664 | Object Level Three 6630, as follows:
From:
Project No. | Project Name | OCA Code | Change
650560-100000 | Franklinton East Sewer Improvements | 664560 | - $715,000.00
To:
Project No. | Project Name | OCA Code | Change
650745-100005 | 2013 General Construction Contract | 647455 | +$715,000.00
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend up to a total of $2,215,000.00 in the following manner:
Div. 60-05| Fund 664 | 650745-100005 | 2013 General Construction Project | Object Level Three 6630 | 647455 | $2,215,000.00
SECTION 4. That the 2013 Capital Improvements Budget Ordinance No. 0645-2013 is hereby amended as follows, to provide sufficient budget authority for the Capital Improvement Projects listed herein:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
650560-100000 | Franklinton East Sewer Improvements | $1,035,621 | $320,621 | (- $715,000)
650745-100005 | 2013 General Construction Contract | $1,500,000 | $2,215,000 | +$715,000.00
SECTION 5. That the said engineering firm, The Righter Company, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.