Explanation
Background: This legislation authorizes the Public Service Director to enter into a contract for the Transportation Division for a professional services engineering contract for the Sycamore Street Bridge - Preliminary Engineering project with PB Americas in the amount of $291,500.00. A professional services contract for engineering is needed to assure timely completion of the design and as the Transportation Division does not maintain adequate staff or all of the various disciplines necessary to complete such design in house. This project is for the preliminary design of Sycamore Street from High Street up to and including a bridge over the railroad tracks into the Whittier Peninsula and the extension of Short Street from Liberty Street to Sycamore Street where it will make a T-intersection with Sycamore Street. This is necessary for the future development of the Whittier Peninsula. This is the first contract in what is expected to be a continuing design project for Sycamore Street and may possibly be modified in the future for final design.
The selection process for the professional service contract has been done in accordance with provisions of Chapter 329.11 of Columbus City Codes 1959. 24 majority firms and 4 minority firms requested proposals and 9 majority and 2 minority* firms submitted proposals: American Structurepoint, Baker and Associates, Burgess and Niple, DLZ*, EMH&T, GPD Group, Jones-Stuckey, ms consultants, PB Americas, R.W. Armstrong and Star Consultants*.
The evaluation committee determined that PB Americas, Incorporated, CC #13-3363319 (expiring 2/23/08), submitted the best overall proposal at a competitive price for this work.
Emergency action is requested so that this project can proceed in a timely manner and keep commitments made to the local community.
Fiscal Impact: Funds in the amount of $291,500.00 are budgeted in the 2007 Transportation Division C.I.B and available in the Voted 1995, 1999, 2004 Streets and Highways Fund.
Title
To authorize the Director of Public Service to enter into a professional service contract with PB Americas, Incorporated for the preliminary engineering of the Sycamore Street Bridge Preliminary Engineering project; to amend the 2007 C.I.B; to authorize the transfer of funds within the Voted 1995, 1999, 2004 Streets and Highways Fund; to authorize the expenditure of $291,500.00 from the Voted 1995, 1999, 2004 Streets and Highways Fund for the Transportation Division; and to declare an emergency ($291,500.00).
Body
WHEREAS, there is a need to perform preliminary engineering for Sycamore Street Bridge and associated improvements; and
WHEREAS, the Public Service Director has identified the need to enter into a professional service contract for the preparation of preliminary engineering for the Sycamore Street Bridge Preliminary Engineering project; and
WHEREAS, a satisfactory proposal has been submitted by PB Americas, Incorporated; and
WHEREAS, It is necessary to amend the 2007 Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Transportation Division, in that the contract should go forth immediately so this project can proceed in a timely manner and keep commitments made to the local community, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a contract with PB Americas, Incorporated, in the amount not to exceed $291,500.00 for the preliminary engineering of the Sycamore Street Bridge project.
SECTION 2. That the 2007 Capital Improvements Budget established within ordinance 0733-2007 be and hereby is amended as follows:
Project Number/Project Name/Current CIB Amount/Amended Amount/CIB Amount as Amended
590422 / 17th Avenue Widening (Carryover) / $100,000.00 (Carryover) / ($11,874.00) (Carryover) / $88,126.00 (Carryover)
530301 / City Bridge Rehabilitation (Carryover) / $1,299,643.00 (Carryover) / $11,874.00 (Carryover) / $1,311,517.00 (Carryover)
SECTION 3. That the transfer of funds within Fund 704 be authorized as follows:
TRANSFER FROM:
Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
590422 / 17th Avenue Widening / 06/6600 / 644385 / $11,873.14
TRANSFER TO:
Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
530301 / City Bridge Rehabilitation / 06/6600 / 644385 / $11,873.14
SECTION 4. That for the purpose of paying the cost thereof, the sum of $291,500.00 or so much thereof as may be needed, is hereby authorized to be expended from the Voted 1995, 1999, 2004 Streets and Highways Fund, Fund 704, Dept.-Div. 59-09, OCA Code 644385 , Object Level 06/6682, and project 530301 (City Bridge Rehabilitation).
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.