City of Columbus - File #: 0786-2006

• File #: 0786-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/12/2006
• In control: Public Service & Transportation Committee
• On agenda: 5/8/2006
• Final action: 5/11/2006
• Title: To authorize the Finance and Management Director to establish a purchase order with K. E. Rose Truck Equipment Company for $14,665.00 for the purchase of a pre-marking utility truck body for the Transportation Division; to authorize the Public Service Director to reimburse the Street Construction, Maintenance and Repair Fund for the purchase of a pre-marking truck cab and chassis that can be capitalized and to authorize the expenditure of $33,277.10 from the 1995, 1999, 2004 Voted Streets and Highways Fund. ($33,277.10)

Date	Ver.	Action By	Action	Result
5/11/2006	1	MAYOR	Signed
5/11/2006	1	CITY CLERK	Attest
5/8/2006	1	Columbus City Council	Approved	Pass
5/8/2006	1	COUNCIL PRESIDENT	Signed
5/1/2006	1	Columbus City Council	Read for the First Time
4/21/2006	1	Service Reviewer	Sent to Clerk's Office for Council
4/20/2006	1	EBOCO Reviewer	Reviewed and Approved
4/20/2006	1	ODI DIRECTOR	Reviewed and Approved
4/20/2006	1	Service Reviewer	Sent for Approval
4/20/2006	1	CITY ATTORNEY	Reviewed and Approved
4/19/2006	1	Auditor Reviewer	Reviewed and Approved
4/19/2006	1	CITY AUDITOR	Reviewed and Approved
4/19/2006	1	Service Reviewer	Sent for Approval
4/18/2006	1	Finance Reviewer	Reviewed and Approved
4/18/2006	1	FINANCE DIRECTOR	Reviewed and Approved
4/18/2006	1	Service Reviewer	Sent for Approval
4/12/2006	1	Service Drafter	Sent for Approval
4/12/2006	1	Service Reviewer	Reviewed and Approved
4/12/2006	1	SERVICE DIRECTOR	Reviewed and Approved

Explanation

The Transportation Division is responsible for lane striping and pavement markings throughout the City.  To accomplish this mission, the Division requires a pre-marking truck that will be used to establish and layout lane striping to maintain the correct traffic patterns throughout the City.  This truck will replace an older truck that is beyond its useful service life and provide for a more reliable fleet to carryout services provided by the Division.  This purchase is consistent with the Division's fleet replacement program.

Bids for a pre-marking truck utility body were advertised in the City Bulletin and were received by the Purchasing Office on March 16, 2006 for Bid SA-001938GRW.  The bids for the pre-marking truck utility body are as follows:

Vendor / Unit Bid / Bid Amount / Status

K. E. Rose Truck Equipment Company / Reading 1-8 ABSW / $14,665.00 / majority

Ace Truck Body, Incorporated / Reading 1-8 ABSW / $17,920.00 / majority

K. E. Rose Truck Equipment Company, contract compliance number 31-1233819 (expires July 1, 2006), met the specifications and was judged to be the lowest, best, most responsive and most responsible bidder.     

This body is to be mounted on a Ford F-350 cab and chassis that is being purchased using an established citywide universal term contract with 32 Ford Mercury, Incorporated, 610 West Street, Batavia, OH 45103.  The cost of the cab and chassis with options is $18,612.10.  This expense can also be capitalized and this legislation reimburses this amount to the Street Construction, Maintenance and Repair Fund.  The total amount to be expended for this unit (cab, chassis and body) is $33,277.10.

Fiscal Impact:  Funding in the amount of $50,000.00 is budgeted and available for this purchase in the Transportation Division's 2005 Capital Improvements Budget in the Voted 1995, 1999, 2004 Voted Streets and Highways Fund in the street equipment project.  

Title

To authorize the Finance and Management Director to establish a purchase order with K. E. Rose Truck Equipment Company for $14,665.00 for the purchase of a pre-marking utility truck body for the Transportation Division; to authorize the Public Service Director to reimburse the Street Construction, Maintenance and Repair Fund for the purchase of a pre-marking truck cab and chassis that can be capitalized and to authorize the expenditure of $33,277.10 from the 1995, 1999, 2004 Voted Streets and Highways Fund.  ($33,277.10)

Body

WHEREAS, the Transportation Division is responsible for the lane striping and pavement markings on the City's roadway system; and

WHEREAS, the Transportation Division is in need of a pre-marking truck; and

WHEREAS, funds are budgeted and available within the 1995, 1999, 2004 Voted Streets and Highways Fund for this expense; and

WHEREAS, is necessary to reimburse the Street Construction, Maintenance and Repair Fund for expenditures made from that Fund in connection with the purchase of a pre-marking truck cab and chassis; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Finance and Management Director be and hereby is authorized to establish a purchase order with K. E. Rose Truck Equipment Company, 4595 Chambersburg Road, Dayton, Ohio 45424 for the purchase of a pre-marking truck utility body for $14,665.00 in accordance with the specifications on file in the Purchasing Office.

SECTION 2.  That the Public Service Director be and hereby is authorized to reimburse $18,612.10 to the Street Construction, Maintenance and Repair Fund for the cost of a pre-marking truck cab and chassis purchased from this Fund per the terms and conditions of a city wide universal term contract established for this purpose.

SECTION 3.  That the sum of $33,277.10 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385 and Project 530020.

SECTION 4.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law