Explanation
This legislation authorizes the Director of Public Service to modify and increase a professional services engineering contract with DLZ Ohio, Inc. for the Operation Safewalks - Joyce Avenue Phase 2 project. The Department of Public Service and Department of Public Utilities are partnering in this project for needed improvements within the project limits.
This project consists of the reconstruction of Joyce Avenue from Kenmore Avenue to Twelfth Avenue. Improvements include curb and sidewalk on Joyce Avenue, a shared use path on Joyce Avenue, ADA curb ramps, upgrades to existing traffic lights, storm sewer, street light relocation and upgrade, and roadway widening at various locations from its current two lane configuration to a three lane configuration.
Improvements on 17th Avenue, between Joyce Ave and 300 feet west of Billiter Boulevard will consist of sidewalk improvement, curb and gutter, an enclosed storm sewer, sidewalks along Seventeenth Avenue. A storm sewer system study and design for 17th Avenue between Joyce and Brentnell Avenues will also be included.
2.65 miles of 6' foot wide sidewalk will be added in this project. The sidewalk will be along the east side Joyce Avenue from Kenmore Road to Seventeenth Avenue and on the west side of Joyce Avenue to Twelfth Avenue. An 8 foot shared use path will be added along Joyce Avenue from Kenmore Road to Twelfth Avenue. The path will be on the west side of Joyce Avenue from Kenmore Road to Seventeenth Avenue and will be on the east side of Joyce Avenue from Seventeenth Avenue to Twelfth Avenue.
Additionally, a 6 foot wide sidewalk will be constructed along both sides of Seventeenth Avenue from 300 feet west of Billiter Avenue to 490' east of the Joyce Avenue, Seventeenth Avenue intersection. A 6 foot sidewalk will be constructed from 490 feet east of Joyce Avenue, Seventeenth Avenue intersection only on the south side of Seventeenth Avenue to Brentnell Avenue.
There will be 114 ADA curb ramps that will be constructed as part of this project. There are 14 bus stops and transit routes within the limits of this project. Pedestrian generators and destinations impacting the proposed project include: St Stephen Community Center, Duxberry Park Elementary School and Maloney Park.
Environmental "Green" materials or processes associated with this project include landscaping and stormwater Best Management Practices (BMP).
Prior to the initial award, the Department of Public Service determined it was in the city's best interest to incrementally fund the Public Service portion of this contract due to capital budget funding limitations. This is a planned modification needed for, but no limited to, additional Phase II Environmental Assessments and services during construction.
Original contract amount: $822,052.50 (ordinance 1539-2009, EL009988)
Total amount of modification No.1: $714,982.65 (ordinance 1562-2010, EL011163)
Total amount of modification No.2: $43,272.65 (ordinance 1237-2012, EL013271)
Total amount of modification No.3: $125,000.00
Total Contract Amount, including this modification: $1,705,307.80
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for DLZ Ohio, Inc. is 311268980 and expires 2/19/15.
3. FISCAL IMPACT
Funds in the amount of $125,000.00 are available for this project in the Street and Highway G.O. Bond Fund within the Department of Public Service. A transfer of cash and authority is necessary for this project and will be reimbursed after the 2013 Bond Sale.
4. EMERGENCY DESIGNATION
The Department of Public Service is requesting City Council to enact this legislation as an emergency measure, in order to allow for the work in this modification to proceed and the schedule for this project to be maintained.
Title
To amend the 2013 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriate between projects within the Streets & Highways Bond Fund; to authorize the Director of Public Service to modify and increase the contract for the design of the Operation Safewalks - Joyce Avenue Phase 2 project; to appropriate $125,000.00 within the Street and Highway Improvement Fund; to authorize the expenditure of $125,000.00 from the Street and Highway Improvement Fund; and to declare an emergency. ($125,000.00)
Body
WHEREAS, the Department of Public Service currently maintains the Operation Safewalks - Joyce Avenue Ph 2 contract with DLZ Ohio, Inc.; and
WHEREAS, contract no. EL009988, in the amount of $822,052.50 was authorized by ordinance no. 1539-2009; and
WHEREAS, ordinance 1562-2010 authorized modification No.1 in the amount of $714,982.65 to provide the second portion of incremental funding for the Department of Public Service design of the project; and
WHEREAS, ordinance 1237-2012 authorized modification No.2 in the amount of $43,272.65 to provide the third portion of incremental funding for the Department of Public Service design of the project; and
WHEREAS, the Department of Public Service, in coordination with the Department of Public Utilities, has determined it to be in the City's best interest to modify the subject contract for the purpose of providing additional funding for, but not limited to, additional Phase II Environmental Assessments and services during construction; and
WHEREAS, this ordinance authorizes the third modification to the Operation Safewalks - Joyce Avenue Phase 2 contract in an amount up to $125,000.00; and
WHEREAS, the total contract amount including this modification is $1,705,307.80; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in order for the work to be performed as part of this modification can proceed and the project schedule maintained, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 440104-100002 / Misc. Econ Dev Cols Coated Fabrics (Voted Carryover) / $215,697.00 / ($125,000.00) / $90,697.00
704 / 590955-100008 / Operations Safewalks - Joyce Ave Phase 2 (Voted Carryover) / $6,397.00 / $125,000.00 / $131,397.00
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
704 / 440104-100002 / Misc. Econ Dev Cols Coated Fabrics (Voted 2008) / $1,909,243.00 / $125,000.00 / $2,034,243.00
704 / 590955-100008 / Operations Safewalks - Joyce Ave Phase 2 (Voted 2008) / $250,000.00 / ($62,500.00) / $187,500.00
704 / 590955-100017 / Operations Safewalks - Joyce Ave Phase 3 (Voted 2008) / $200,000.00 / ($62,500.00) / $137,500.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bonds Fund, No. 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440104-100002 / Misc. Econ Dev Cols Coated Fabrics / 06-6600 / 592104 / $125,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590955-100008 / Operations Safewalks - Joyce Ave Phase 2 / 06-6600 / 704955 / $125,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to modify and increase contract no. EL009988, with DLZ Ohio, Inc., 6121 Huntley Road, Columbus, OH 43229, in an amount not to exceed $125,000.00.
SECTION 4. That for the purpose of paying for the work included in this agreement up to $125,000.00, or so much thereof as may be necessary, be and hereby is authorized to be expended from the Street and Highway Improvement Fund, Fund 704, Department No. 59-12, Division of Design and Construction as follows:
Fund / Project # / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 590955-100008 / Operations Safewalks - Joyce Ave Phase 2 / 06-6682 / 704955 / $125,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.