Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities, to renew an annual software maintenance and support agreement, for the Vantage software application, with Compuware Corporation . The Department of Technology requires technical support and software maintenance services, from Compuware Corporation to support ongoing operations of the City's Vantage software application, which supports several business applications. Without the software maintenance and support services provided by Compuware Corporation the City will not be able to deploy applications that affect the City of Columbus.
Also, renewing this agreement will allow the City to continue receiving software upgrades, support and related services for the Vantage software application. This application offers various software products to enhance productivity and improve business performance. This ordinance will provide for payment of the annual software maintenance and support agreement, with a one time 15 months term coverage period from January 1, 2010 through March 31, 2011.
Compuware Corporation is the sole proprietor and copyright holder of the Vantage software application. Accordingly, Compuware Corporation is also the sole source of supply for upgrades, maintenance, support, new releases and additional copies of this product. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the Columbus City Code Section 329.07. The associated coverage period for this annual software maintenance renewal is from January 1, 2010 through March 31, 2011.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are necessary to support daily operation activities; to ensure no service interruption.
FISCAL IMPACT:
In years 2007, 2008 and 2009, the Department of Technology expended $7,319.00, $7,659.00, and $7,869.00 respectively for software maintenance and support. Earlier this year, the department expended $20,000.00 with Compuware Corporation for computer program consultant services. The 2010 cost for the annual software maintenance and support renewal agreement is $10,100.00 and covers a one time 15 months term period from January 1, 2010 through March 31, 2011. This expenditure is budgeted and available in the Department of Technology, Information Services Fund. With this renewal, the aggregate software maintenance and support contract cost will total $32,947.00.
CONTRACT COMPLIANCE:
Vendor Name: Compuware Corporation FID/CC#: 38-2007430 Expiration Date: 1/29/2012
Title
To authorize the Director of the Department of Technology to renew an annual software maintenance and support agreement with Compuware Corporation for the Vantage software application in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $10,100.00 from the Department of Technology, Information Services Fund; and to declare an emergency. ($10,100.00)
Body
WHEREAS, the Department of Technology (DoT) has a need to renew an annual agreement for software maintenance and support services from Compuware Corporation , for the Vantage software application; and
WHEREAS, the cost associated with the 2010 Compuware Corporation agreement is $10,100.00, with a one time 15 months coverage term period from January 1, 2010 through March 31, 2011; and
WHEREAS, this renewal is in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary to renew an annual software maintenance and support agreement with Compuware Corporation for the Vantage software application, to ensure uninterrupted support services associated with this agreement, for the preservation of the public health, property, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Utilities, be and is hereby authorized to renew an annual software maintenance and support agreement, with Compuware Corporation for the Vantage software application in the amount of $10,100.00, for a one time 15 months coverage term period from January 1, 2010 through March 31, 2011.
SECTION 2: That the expenditure of $10,100.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Subfund: 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $10,100.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.