Explanation
BACKGROUND: The Division of Police is in need of a Flat Bed Tow Truck for the Impound Unit. This ordinance authorizes the Director of Finance and Management to enter into a contract with FYDA Freightliner Columbus, Inc. for the purchase of one (1) 2021 Freightliner M2106 with Kilar 19’ Steel Bed and accessories including freight and delivery charges for the Division of Police.
This tow truck will be utilized by the impound unit in several areas to include:
1) Moving and repositioning vehicles around the impound lot,
2) Transporting and or retrieving evidentiary vehicles from other agencies or locations when an immediate need or sensitive situation exists,
3) For use in all Presidential and Dignitary visits, needed for the immediate movement and relocation of vehicles determined hazards by U.S. Secret Service, and
4) To transport and retrieve vehicles used in training around the city by other Division and City agencies, such as the Training Academy, Swat, K-9, CFD.
The purchase is necessary for the day to day operations for the Impound Lot.
Bid Information: The formal bid for the Flat Bed Tow Truck, RFQ014472, was opened on January 30, 2020. Two bids were received, one from FYDA Freightliner Columbus, Inc. and a non responsive bid from JC Enterprises. FYDA Freightliner submitted a bid for $98,786.00. Division of Police personnel and Fleet personnel reviewed the bid and recommended FYDA Freightliner, Columbus Inc. be awarded the contract with the City of Columbus Division of Police as they were the lowest and most responsive bidder.
This company is not debarred according to the System for Award Management (SAM) or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: CC004301 expires 06-21-2020
Emergency Designation: Emergency legislation is requested so that the Division of Police may continue daily operations at the impound lot without further interruption.
FISCAL IMPACT: This ordinance authorizes an expenditure of $98,786.00, from the Capital Improvement Funds to FYDA Freightliner Columbus, Inc. for the purchase of one (1) Flatbed Tow Truck. This ordinance also authorizes an amendment to the 2019 Capital Improvement Budget and a transfer of funds between Projects in Safety's Capital Budget.
Title
To amend the Public Safety 2019 Capital Improvement Budget; to authorize a transfer of funds between projects within the Public Safety Capital Improvement Fund; to authorize the Director of Finance and Management to enter into contract with FYDA Freightliner Columbus, Inc. for the purchase of a Flatbed Tow Truck for the Division of Police; to authorize the expenditure of $98,786.00 from the Department of Public Safety's Voted Bond Funds; and to declare an emergency. ($98,786.00)
Body
WHEREAS, it is necessary to amend the 2019 Public Safety Capital Improvement Budget and transfer funds between projects within the Public Safety Capital Improvement Fund; and,
WHEREAS, the Division of Police needs to purchase a Flatbed Tow Truck for Impound Lot use; and,
WHEREAS, FYDA Freightliner Columbus, Inc. was the lowest and most responsive bidder; and,
WHEREAS, funds budgeted in the Public Safety Capital Improvement Fund will be used to purchase the Flatbed Tow Truck; and,
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with FYDA Freightliner Columbus, Inc. for the purchase of one (1) Flatbed Tow Truck for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget be amended in fund 7701 as follows:
Project Name - Police Facility CSB Building Lighting / Project ID Number 330043-100001 Voted Carryover / Current Authority $109,781 / Revised Authority $10,995 / Difference: ($98,786.00)
Project Name - Police Apparatus Replacement / Project ID Number 330034-100000/ Current Authority $0.00/ Revised Authority $98,786 / Difference: $98,786.00
SECTION 2. That the transfer of $98,786.00, or so much thereof as may be needed, is hereby authorized within Fund 7701, Public Safety Capital Improvement Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Finance and Management be and is hereby authorized to enter into contract with FYDA Freightliner Columbus. Inc.
SECTION 4. That the expenditure of up to $98,786.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, is hereby authorized in the Public Safety Capital Improvement Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.