Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into contract with R.D. Zande and Associates for NPDES Stormwater Permit Wet Weather Monitoring Project for the Division of Sewerage and Drainage, Stormwater and Regulatory Management Section.
The Director of Public Utilities accepted proposals on July 21, 2006, four (4) proposals were received. A list of the companies submitting a proposal and the scoring information are attached.
The City's latest storm water NPDES permit, issued by Ohio EPA, became effective on June 1, 2006. The permit requires that storm water outfall monitoring tasks associated with this project be initiated six (6) months from the effective date of the permit and continue throughout the City's five-year permit period (2006-2011). The Division proposes to enter into contract with R.D. Zande and Associates, Inc., for the entire scope of services and associated project implementation for the entire 5-year permit term. The overall 5-year cost of this project is $1,531,254.00 with $387,208.00 being requested under this legislation. The Division anticipates requesting future additional budget appropriations for this contract through future contract modifications, which are allowable through contract language and based on funding availability to cover the total overall cost of this project throughout the 5-year contract period.
The purpose of this project is to complete the wet weather monitoring requirements specified in the City's storm water NPDES permit issued by the Ohio EPA. Specifically, the results from this project will attempt to characterize the seasonal types and levels of chemical constituents that are discharged from the City's storm sewer system. Tasks associated with this project include the quarterly collection of in-stream water samples at three locations within the Clover Groff Ditch/Hellbranch Run watershed, the quarterly collection of water samples at three (3) city-owned outfalls within the Clover Groff Ditch/Hellbranch Run watershed, and the quarterly collection of water samples at five (5) additional storm water outfalls located throughout the City. The project includes associated laboratory analysis for each sample, annual laboratory data evaluation and reporting, and overall project management. Work under this project shall continue through all five (5) years of the City's 5-year MS4 permit cycle.
SUPPLIER: R.D. Zande and Associates (31-1395123)
FISCAL IMPACT: $387,208.00 is need for the first year and is budgeted in the 2006 Storm Water System Operating Budget.
$500,000.00 is needed for the second year and is requested in the 2007 Storm Water System Operating Budget. The contract's final cost of $644,046.00 will cover the fiscal years 2009-2011 and will be requested as part of the Storm Water System Operating Budget in 2008.
Emergency legislation is being requested so that the Storm Water Section can begin monitoring effective December 1, 2006 as required by the Ohio EPA.
Title
To authorize the Director of Public Utilities to enter into contract with R.D. Zande and Associates for NPDES Stormwater Permit Wet Weather Monitoring for the Division of Sewerage and Drainage, Stormwater and Regulatory Management Section, to authorize the expenditure of $387,208.00 from the Storm Water System Operating Fund, and to declare an emergency. ($387,208.00)
Body
WHEREAS, The City's latest storm water NPDES permit, issued by Ohio EPA, became effective on June 1, 2006. The permit requires that storm water outfall monitoring tasks associated with this project be initiated six (6) months from the effective date of the permit and continue throughout the City's five-year permit period, and
WHEREAS, the Director of Public Utilities accepted proposals on July 21, 2006, four (4) proposals were received, and
WHEREAS, based on the evaluation of the proposals by a committee, the Division of Sewerage and Drainage, Stormwater and Regulatory Management Section selected the best proposal submitted by R.D. Zande and Associates, and
WHEREAS, the results from this project will attempt to characterize the seasonal types and levels of chemical constituents that are discharged from the City's storm sewer system, and
WHEREAS, the contract language allows for contract modifications which funding will be requested in the Stormwater System Operating Budgets in fiscal years 2007 and 2008, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, Stormwater and Regulatory Management Section in that it is immediately necessary to enter into contract so that the Storm Water Section can begin monitoring effective December 1, 2006 as required by the Ohio EPA with R.D. Zande and Associates for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to enter into contract with R.D. Zande and Associates for NPDES Stormwater Permit Wet Weather Monitoring for the Division of Sewerage and Drainage, Stormwater and Regulatory Management Section.
Section 2. That future contract modifications, as allowed by the contract specifications, will be funded through requests in the fiscal year 2007 and 2008 Stormwater System Operating Budget.
Section 3. That the expenditure of $387,208.00 or so much thereof as may be needed, be and the same hereby is authorized from the Stormwater System Operating Fund, Fund No. 675, OCA 675002, Object Level 1: 03, Object Level 03: 3339.
Section 4. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.