Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Vehicle Washing Services for Fleet Management, the largest user to and including May 31, 2007. Formal bids were opened by the Purchasing Office on April 22, 2004. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA001093 GRW). FL002227, with Custom Detailing Inc. was established in accordance with bids received. Their contract compliance # 311585664.
1. Amount of additional funds: The estimated annual expenditure for the contract is $25,000.00. Fleet Management must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3. Reason other procurement processes not used: No better pricing, terms or conditions are expected by re-bidding at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: No funding is required to extend the option contracts. Fleet Management must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of service to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify and extend the citywide contract for the option to purchase Vehicle Washing Services with Custom Detailing Inc. and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, vendor has agreed to extend FL002227 at current prices and conditions to and including May 31, 2007, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid a lapse in our ability to provide Vehicle Washing Services, this is being submitted for approval as an emergency measure; and
WHEREAS, this service is used to keep the city's fleet of vehicles and equipment clean and operational,
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management in that it is immediately necessary to extend FL002227 for an option to purchase Vehicle Washing Services thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify and extend FL002110 with Automotive Spring Service Inc. to and including May 31, 2007.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.