Explanation
The Department of Public Utilities, Division of Power and Water is required by Federal Energy Regulatory Commission (FERC) every 5 years to conduct Tabletop and Functional Exercises of the existing Emergency Action Plan (EAP) for O'Shaughnessy Dam. The Ohio Department of Natural Resources requires an EAP for Griggs and Hoover Dams as well. It is recommended that Griggs and Hoover Dams existing EAP's also be exercised on a periodic basis. To meet these requirements and recommendations an introductory Workshop and Tabletop Exercise of all three EAP's as well as a Functional Exercise of the O'Shaughnessy Dam EAP have been tentatively scheduled for June and August 2011 respectively. Planning for the workshop and exercises will be done in close coordination with the Franklin County Office of Emergency Management and Homeland Security (EMA). Exercises will be conducted at the EMA Emergency Operations Center.
Armada Ltd was previously selected, through a merit based process, by the Franklin County Office of Emergency Management and Homeland Security, to among other duties plan and conduct various exercises of Emergency Action Plans following established Federal Emergency Management Agency guidelines while working closely with various plan holders and EMA staff. At the recommendation of the EMA staff a proposal was solicited from Armada Ltd. for assistance in planning and conducting the above described EAP exercises. Armada's proposal was accepted by the Department of Public Utilities, Division of Power and Water in accordance with the same guidelines and utilizing the same fee schedule previously negotiated by Franklin County Office of Emergency Management and Homeland Security. The Department of Public Utilities, Division of Power and Water is requesting this City Council to waive the applicable competitive bidding requirement of the city code in order to facilitate this procurement.
Their federal identification number is 20-2900187.
FISCAL IMPACT: Funds are budgeted in the 2011 Division of Power and Water Operating Fund Budget to fund this purchase which totals $33,400.00. This ordinance is contingent on the passage of the 2011 operating budget.
Title
To authorize the Director of Public Utilities to enter into contract with the Armada Ltd., to conduct an Introductory Workshop and Tabletop Exercise of the existing Emergency Action Plans (EAP's) for the Griggs, Hoover and O'Shaughnessy Dams as well as a Functional Exercise of the O'Shaughnessy Dam EAP as recommended by ODNR and required by FERC, for the Division of Power and Water; to waive competitive bidding provisions of section 329.06 of the Columbus City Code; and to authorize the expenditure of $33,400.00. ($33,400.00).
Body
WHEREAS, it is necessary for The Department of Public Utilities, Division of Power and Water, as recommended by ODNR and required by FERC to conduct an Introductory Workshop and Tabletop Exercise of the existing Emergency Action Plans (EAP's) for the Griggs, Hoover and O'Shaughnessy Dams as well as a Functional Exercise of the O'Shaughnessy Dam EAP, and
WHEREAS, it is necessary to waive section 329.06 of the competitive bidding provisions of the Columbus City Code; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a Contract with the Armada Ltd., to Conduct an Introductory Workshop and Tabletop Exercise of the existing Emergency Action Plans (EAP's) for the Griggs, Hoover and O'Shaughnessy Dams as well as a Functional Exercise of the O'Shaughnessy Dam EAP as recommended by ODNR and required by FERC for the above mentioned locations for the preservation of public health, peace, property and safety now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Public Utilities be and is hereby authorized to enter into a Contract with the Armada Ltd., to an Introductory Workshop and Tabletop Exercise of the existing Emergency Action Plans (EAP's) for the Griggs, Hoover and O'Shaughnessy Dams as well as a Functional Exercise of the O'Shaughnessy Dam EAP as recommended by ODNR and required by FERC.
Section 2. That City Council has determined that it is in the best interest of the City of Columbus that the formal competitive bidding requirements of Section 329.06 of the City Code be and are hereby waived for this workshop and tabletop exercise.
Section 3. That the expenditure of $33,400.00. be and the same hereby is authorized from Water System Operating Fund 600, Department No. 60-09, OCA Code 602029, Object Level Three 3336 to cover the these services.
Section 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.