Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to issue purchase orders for shelving and office furniture at the Columbus West Family Health and Wellness Center, 2300 West Broad Street, per the terms and conditions of State of Ohio Term Contracts with Continental Office Furniture and Central Business Group. As well, this ordinance also authorizes the Finance and Management Director to enter into a contract with Continental Office Furniture for the purchase of task chairs, stools, side chairs and task lights. The contract was formally bid (SA003237) by the Finance and Management Department, Purchasing Office. Eight companies submitted bids. The bids were opened on April 16, 2009 as follows (2 ^FBE):
Loth, Inc. $64,247.90
Osterman Cron, Inc. $68,159.31
^EOI, Inc. dba Medical Resources $75,703.84
The Ives Group dba Office City Express $77,328.34
Continental Office Furniture $79,403.00
Friends Business Source $81,790.55
^King Business Interior, Inc. $87,485.35
OM Workspace $94,235.44
Loth, Inc. and Osterman Cron, Inc. were deemed non-responsive, as they quoted alternates, which did not meet bid specifications. EOI, Inc. dba Medical Resources and The Ives Group dba Office City Express were deemed non-responsive, as they did not include all items in their bid. The Office of Construction Management recommends the bid award be made to the most responsive and responsible and best bidder, Continental Office Furniture.
The West Side Family Health and Wellness Center is scheduled to open in September 2009.
Emergency action is requested to ensure the opening of the new Columbus West Family Health and Wellness Center is not delayed, thereby providing necessary health services to eligible residents.
FISCAL IMPACT: The amount of the contracts are as follows: Continental Office Furniture $79,403.00; Continental Office Furniture (State Term Contracts 7771401007, 7771400105, and 7771400908-1) $87,270.65; and Central Business Group (State Term Contract) $32,900.00. The total amount authorized by this ordinance is $199,573.65.
Continental Office Furniture Contact Compliance #31-4413238, expiration date, April 11, 2010.
Central Business Group Contract Compliance #31-0875228, expiration date, June 22, 2010.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Continental Office Furniture for the purchase of furniture for the Columbus West Family Health and Wellness Center, 2300 West Broad Street; to authorize the Finance and Management Director to establish purchase orders with Continental Office Furniture and Central Business Group from State of Ohio Term Contracts for the purchase of additional furniture items not available on from State of Ohio Term Contracts; to authorize the expenditure of $199,573.65 from the Health G.O. Bonds Fund; and to declare an emergency. ($199,573.65)
Body
WHEREAS, the Purchasing Office, in conjunction with the Office of Construction Management, solicited formal bids for furniture and also requested pricing from State Term Contracts; and
WHEREAS, it is necessary to authorize the Finance and Management Director to enter into a contract with Continental Office Furniture for the purchase of furniture for the Columbus West Family Health and Wellness Center, 2300 West Broad Street; and
WHEREAS, it is necessary to authorize the Finance and Management Director to establish purchase orders with Continetnal Office Furniture and Central Business Group in accordance with State of Ohio Term Schedule Contracts; and
WHEREAS, an emergency exists in the usual operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Continental Office Furniture for the purchase of furniture for the Columbus West Family Health and Wellness Center and to authorize the Finance and Management Director to establish purchase orders with Continental Office Furniture and Central Business Group from State of Ohio Term Contracts for the purchase of furniture for the Columbus West Family Health and Wellness Center, to ensure the opening of the new health center is not delayed, thereby providing necessary health services to the residents of the West side; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract with Continental Office Furniture in the amount of $79,403.00 for the purchase of furniture for the Columbus West Family Health and Wellness Center, 2300 West Broad Street per the terms and conditions of SA003237.
SECTION 2. That the Finance and Management Director is authorized to establish purchase orders with Continental Office Furniture in the amount of $87,270.65 in accordance with State of Ohio Term Schedule 7771401007, expires on May 31, 2011, 7771400105, expires November 30, 2009, and 7771400908-1, expires on April 30, 2010.
SECTION 3. That the Finance and Management Director is authorized to establish a purchase order with Central Business Group in the amount of $32,900.00 in accordance with State of Ohio Term Schedule Contract 7714300106 expires on September 30, 2009.
SECTION 4. That the sum of $199,573.65 or so much thereof may be necessary, in regard to the action authorized in SECTIONS 1 through SECTION 3, is hereby authorized to be expended as follows:
Division: 50-01
Fund: 706
Project: 500504
OCA: 706504
Object Level: 06
Object Level: 6640
Amount: $199,573.65
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.