Explanation
The Purchasing Office received and opened bid number SA00467GRW for a single axle crew cab truck with maintenance body on July 3, 2003. This vehicle is needed by the Division of Water to transport tools, equipment, and personnel to job sites. Eleven bids were received and the Purchasing Office deemed them all complete. Legacy Ford submitted the lowest bid, however, they did not meet specifications as they changed the terms and conditions of payment and failed to provide a SCANN run as required. Therefore, we are recommending award of this contract go to Bob McDorman Chevrolet, as the next lowest responsive, responsible, and best bidder to meet specifications, for a total of $73,169.00. The Contract Compliance Number for Bob McDorman Chevrolet is 31-0714139. They do not have MBE/FBE status. No companies of the 87 solicited had MBE/FBE status.
It is requested that this Ordinance be handled in an emergency manner, as this vehicle is replacing a current unit that is incurring high repair costs, due to its old age and high usage.
FISCAL IMPACT: The Division of Water allocated $87,000.00 for this vehicle in the 2003 Budget.
There were no expenditures for this type of vehicle in 2002.
$71,513.00 was expended for this type of vehicle in 2001.
Title
To authorize the Finance Director to enter into a contract with Bob McDorman Chevrolet, for a single axle crew cab truck with maintenance body, for the Division of Water, to authorize the expenditure of $73,169.00 from Water Systems Operating Fund, and to declare an emergency. ($73,169.00)
Body
WHEREAS, the Purchasing Office did receive and open bid number SA00467GRW for the purchase of a single axle crew cab truck with maintenance body on July 3, 2003, and
WHEREAS, the lowest bidder did not meet our specifications by changing the terms and conditions of payment and failing to provide a SCANN run as required, and
WHEREAS, the next lowest responsive, responsible, and best bidder to meet specifications was Bob McDorman Chevrolet, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Finance Director to enter into a contract for a single axle crew cab truck with maintenance body, needed by the Distribution activity, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and is hereby authorized to enter into a contract with Bob McDorman Chevrolet as the lowest responsive, responsible, and best bidder to meet specifications, for a single axle crew cab truck with maintenance body, for the Division of Water, Department of Public Utilities.
Section 2. That the expenditure of $73,169.00 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, OCA Code 602730, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.