Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew a contract with Byers, Minton & Associates, LLC for state government relations consulting services. The initial contract term was entered into pursuant to Ordinance 2037-2018, and executed on September 7, 2018. Ordinance 2638-2019 authorized the renewal of the contract, as well as a waiver of the competitive bidding provisions of Columbus City Code, Chapter 329 and also provided for two (2) additional one-year renewal options. Ordinance 2109-2020 authorized the first of two renewal options for the period October 1, 2020 through September 30, 2021. This ordinance seeks authority to exercise the second of two renewal options for the period October 1, 2021 through September 30, 2022. It is anticipated that the City will need Byers, Minton & Associates to provide its services beyond the next contract year. Therefore, this ordinance also seeks to modify the contract to provide for two (2) additional one-year renewals options.
Byers, Minton & Associates will continue to provide services that include, but are not limited to assisting City staff in developing a comprehensive public policy agenda for state government that advances the interests of the City, monitoring all legislation and executive agency decisions at the state level that impacts the City of Columbus, developing and strengthening working relationships with statewide officials and legislative leadership, and further strengthening relationships with local coalitions, business organizations, regional partnerships, and chambers of commerce to enhance City operations. ,
Fiscal Impact: This legislation authorizes an expenditure of $60,000.00 from the general fund with Byers, Minton & Associates, LLC, for a consulting services contract related to state government relations. These funds are available within the 2021 general fund budget.
Title
To authorize the Finance and Management Director to renew and modify a contract with Byers, Minton & Associates, LLC, for a consulting services contract related to state government relations; and to authorize the expenditure of $60,000.00 from the general fund. ($60,000.00)
Body
WHEREAS, the Department of Finance and Management has a need for consulting services related to state government relations; and
WHEREAS, Byers, Minton & Associates, LLC has the necessary experience, skills, and staffing to ensure successful implementation of contract scope of services; and
WHEREAS, the ordinance authorizes a renewal of the contract for the period October 1, 2021 through September 30, 2022 and provides for two (2) additional one-year renewals options; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, to authorize the Director to renew and modify a contract with Byers, Minton & Associates, LLC for state government relations; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew and modify a contract with Byers, Minton & Associates, LLC, for the period October 1, 2021 through September 30, 2022, for state government relations consulting services and to provide for two (2) additional one-year renewals options to be exercised at the discretion of the City.
SECTION 2. That the expenditure of up to $60,000.00, or so much thereof as may be needed pursuant to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2345-2021-2021 Legislation Template.xls
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.