Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a construction contract, on behalf of the Office of Construction Management, with Bomar Construction Company, Inc., for the Department of Technology’s Data Center Facility Upgrades - Hammond project, in the amount of $675,046.00.
Work under this contract includes select demolition of the existing space as well as installation of new ceiling tiles and LED light fixtures. There will be 3 offices and 19 work stations. There will also be a kitchenette with cabinetry added as well as a refrigerator. Minor HVAC, plumbing, and other such work as may be necessary to complete the project in accordance with the bidding and contract documents. Alternates accepted into the project were alternate #2 (remove and replace window blinds) and alternate #3 (new drinking fountain with bottle filler).
2. CONSTRUCTION CONTRACT AWARD: The project was let by the Office of Construction Management through Vendor Services and Bid Express. Of the 538 vendors solicited, 201 were Minority-owned, 3 were Veteran-owned, 329 were Small Business-owned, and 120 were Women-owned.
The Director of Finance and Management publicly opened one (1) bid on May 31, 2024:
Bidder Bid Amount
Bomar Construction Company $675,046.00
Bomar Construction Company’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $675,046.00. Their DAX Vendor Account No. is 5362, expires 2/12/26, WBE-designated.
3. SUBCONTRACTOR PARTICIPATION: The ODI-assigned goal for this project is 11%. Bomar Construction Company, Inc. is a WBE-designated firm and intends to self-perform 83.4% of the work.
Minority vendor certification was in good standing at the time the bid was awarded.
4. FISCAL IMPACT: There are sufficient funds for this expenditure within the Information Services Capital Projects Fund - Fund No. 5105.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a construction contract with Bomar Construction Company, Inc. for the Department of Technology’s Data Center Facility Upgrades - Hammond project; and to authorize an expenditure up to $675,046.00 within the Information Services Capital Projects Fund. ($675,046.00)
Body
WHEREAS, one (1) bid for the Department of Technology’s Data Center Facility Upgrades - Hammond project was received and publicly opened in the office of the Director of Finance and Management on May 31, 2024; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Bomar Construction Company, Inc. in the amount of $675,046.00; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to award and execute a construction contract for the Department of Technology’s Data Center Facility Upgrades - Hammond project; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Information Services Capital Projects Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Director of Finance and Management to enter into a construction contract for the Department of Technology’s Data Center Facility Upgrades - Hammond project, with Bomar Construction Company, Inc., for the preservation of the public safety, peace, property, health and welfare; and now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into a construction contract, on behalf of the Office of Construction Management, with Bomar Construction Company, Inc., for the Department of Technology’s Data Center Facility Upgrades - Hammond project, in an amount up to $675,046.00.
SECTION 2. That the expenditure of $675,046.00, or so much thereof as may be needed, is hereby authorized in the Information Services Capital Projects Fund - Fund No. 5105, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.