Explanation
Background:
This ordinance will enable the Director of Recreation and Parks to enter into a contract with Class Acts Columbus, Inc., for professional and fiscal services to Music in the Air and the Office of Special Events for Festival Latino to be held June 15-16, 2007; Jazz & Rib Fest to be held July 20, 21 and 22, 2007 and Family Fun Fest to be held September 15, 2007.
Class Acts Columbus will provide professional services to Music in the Air and the Office of Special Events as fiscal agent and production assistance for Festival Latino, Jazz & Rib Fest, Family Fun Fest and other events as needed. As fiscal agent, Class Acts Columbus will process artists' contracts and pay all deposits and artists' fees associated with these contracts. Class Acts Columbus will collect all festival vendor fees and deposits and all beverage receipts, and pay event expenses from invoices as authorized and directed by CRPD. Class Acts Columbus will maintain financial records pertaining to all transactions. Class Acts Columbus will receive $5,375 and 4% of the artists' contract fees as payment for these services. Payment will be made to Class Acts upon receipt of proof of payment and invoice for services rendered.
Due to the unique nature of services provided, the department is requesting the waiver of the bidding provisions of the Columbus City Codes to enter into a contract with Class Acts Columbus, Inc.
The Federal ID Number for Class Acts Columbus, Inc., is 31-1340678.
Emergency action is requested in order to obtain commitments from entertainers, securing major programmatic elements and process contracts for performances in June 2007.
Fiscal Impact:
$210,000.00 is required from the Recreation and Parks Grant Fund and $30,000.00 is required from the Recreation and Parks Special Purpose Fund to meet the financial obligation of this contract.
$199,575.00 was spent in 2006 for these services.
Title
To authorize and direct the Director of Recreation and Parks to enter into a contract with Class Acts Columbus, Inc., for professional and fiscal services to Music in the Air and the Office of Special Events for Festival Latino to be held June 15-16, 2007; Jazz & Rib Fest to be held July 20, 21 and 22, 2007 and Family Fun Fest to be held September 15, 2007, to waive competitive bidding requirements, and to declare an emergency. ($240,000.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to waive the requirements of competitive bidding and contract with Class Acts Columbus, Inc., to provide professional and fiscal services to Music in the Air and the Office of Special Events for Festival Latino to be held June 15-16, 2007; Jazz & Rib Fest to be held July 20, 21 and 22, 2007 and Family Fun Fest to be held September 15, 2007; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract in order to obtain commitments from artists, secure major programmatic elements and process contracts for performances by June 2007; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That this Council finds it in the best interest of the City of Columbus to waive requirements of competitive bidding for professional services to Music in the Air and the Office of Special Events for Festival Latino to be held June 15-16, 2007; Jazz & Rib Fest to be held July 20, 21 and 22, 2007 and Family Fun Fest to be held September 15, 2007, and does hereby waive provisions of Section 329.06(b) of the Columbus City Codes.
SECTION 2. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Class Acts Columbus, Inc., to provide professional and fiscal services to to Music in the Air and the Office of Special Events for Festival Latino to be held June 15-16, 2007; Jazz & Rib Fest to be held July 20, 21 and 22, 2007 and Family Fun Fest to be held September 15, 2007.
SECTION 3. That the expenditure of $240,000.00, or so much thereof as may be necessary, be and is hereby authorized from Department No. 51-01,as follows, to pay the cost thereof:
Object
Project Title Fund No. Grant No. OCA Code Level 3 Amount
Music In The Air-Donations 286 518626 510784 3336 $189,541
2007 Festival Latino - OAC 286 510703 510703 3336 20,459
Concessions/Shaved Ice 223 514711 3336 30,000 (subfund No. 098) TOTAL $240,000
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.