Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify existing contracts with Rogers Krajnak Architects, Inc. and Sessley Building Services LLC to provide professional and construction services associated with the Beatty Community Center Renovations Project. The modification amount for Rogers Krajnak Architects, Inc. is $111,000.00. The modification amount for Sessley Building Services LLC is $3,665,000.00 with a contingency of $120,000.00, for a total of $3,785,000.00. An additional $4,000.00 is being authorized for interdepartmental inspections and fees for a total of $3,900,000.00 being authorized by this ordinance.
The Beatty Community Center, located at 247 North Ohio Avenue, dates to the construction of the gymnasium in 1926 and includes building additions constructed in 1951, 1966, and 2004. A fire broke out in the gymnasium on August 22, 2024. This incident led to fire and smoke damage throughout the building. The department currently has contracts with Rogers Krajnak Architects, Inc for design services and Sessley Building Services LLC as the Construction Manager at Risk (CMAR) to facilitate the repair and renovation of this facility. The center will be converted into a teen-oriented community center.
This planned modification will allow Sessley Building Services LLC to continue the necessary renovations of the Beatty Community Center. The initial contract included funds for preconstruction and long lead time equipment costs. This portion of the project will continue the construction phase of the project and increase the existing contract from $350,000.00 to a new total of $4,135,000.00.
This legislation request also includes a planned modification to the design contract for Rogers Krajnak Architects, Inc. The modification will increase the existing design contract of $392,000.00 by an additional $111,000.00 for a total of $503,000.00 for construction related professional services.
The original project completion date of the project was August 21, 2026. The modified project completion date, as a result of the proposed modifications, will be October 31, 2026.
Amount of Additional Funds: $3,900,000.00 Total. $111,000.00 for Rogers Krajnak Architects, Inc., $3,789,000.00 for Sessley Building Services LLC
Why Additional Services Were Not Foreseen: These were planned contract modifications for both the design services and the Construction Manager at Risk services.
Why It Is Not In The Best Interest For The City To Award Additional Services Through Another Procurement Process: All of the scope associated with these contract modifications were planned as part of the original project scope. The project was broken into phases and contract modifications to align with the Construction Manager at Risk project delivery method.
How The Price For The Additional Services Was Determined: The fees for additional work under both modifications were negotiated based on the existing contract agreements.
Principal Parties:
Rogers Krajnak Architects, Inc.
81 S 4th Street, Suite 200
Columbus, Ohio 43215
Daniel DeGreve, (614) 461-0243
Contract Compliance 005923
Contract Compliance Expiration Date: May 2, 2027
Sessley Building Services LLC
2100 Builders Place, Suite 110
Columbus, Ohio 43204
Brad Bloomberg, (614) 679-2333
Contract Compliance Number: 049940
Contract Compliance Expiration Date: August 1, 2026
Emergency Justification: Emergency action is requested in order to remedy the fire damage and reopen this facility that provides vital resources to the community as quickly as possible.
Benefits to the Public: This project will restore a critical resource to the community to allow for a continuance of programming.
Community Input/Issues: The community has expressed deep concern and disappointment over the damage inflicted by the fire, expressing the desire for the center to reopen as soon as possible.
Area(s) Affected: Near East (56)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by updating and restoring existing park facilities.
Fiscal Impact: The expenditure of $392,000.00 was legislated for the Rogers Krajnak Architects, Inc. contract for professional services for the Beatty Community Center Renovations Project by Ordinance 1278-2025. This ordinance will provide funding that will modify the previously authorized amount by $111,000.00. The aggregate total amount authorized, including this modification, is $503,000.00. The expenditure of $350,000.00 was legislated for the Sessley Building Services LLC contract for CMAR services for the Beatty Community Center Renovations Project by Ordinance 2384-2025. This ordinance will provide funding that will modify the previously authorized amount by $3,785,000.00. The aggregate total amount authorized, including this modification, is $4,135,000.00. $3,900,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702, Voted Bond Fund 7712, and Permanent Improvement Fund 7747 to meet the financial obligations of these modifications.
Title
To authorize the Director of the Recreation and Parks Department to modify existing contracts with Rogers Krajnak Architects, Inc. and Sessley Building Services LLC for the Beatty Community Center Renovations Project; to authorize the appropriation of $2,581,112.20 within the Recreation and Parks Permanent Improvement Fund; to authorize the transfer of $2,800,000.00 within the Recreation and Parks Permanent Improvement Fund and Voted Bond Fund; to authorize the amendment of the 2025 Capital Improvements Budget; to authorize the expenditure of $3,900,000.00 from the Recreation and Parks Permanent Improvement Fund and Voted Bond Fund; and to declare an emergency. ($3,900,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to modify an existing contract with Michael Baker International to provide professional services associated with the Alum Creek Trail Connections - Mock Road and Sunbury Drive Project; and
WHEREAS, it is necessary to authorize the appropriation of $2,581,112.20 within the Recreation and Parks Permanent Improvement Fund 7747; and
WHEREAS, it is necessary to authorize the transfer of $2,800,000.00 within the Recreation and Parks Voted Bond Fund 7702, Voted Bond Fund 7712, and Permanent Improvement Fund 7747; and
WHEREAS, it is necessary to authorize the amendment of the 2025 Capital Improvements Budget Ordinance 1790-2025 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $3,900,000.00 from the Recreation and Parks Voted Bond Fund 7702, Voted Bond Fund 7712, and Permanent Improvement Fund 7747; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify the existing contracts with Rogers Krajnak Architects, Inc. and Sessley Building Services LLC in order to remedy the damage caused by fire and smoke to a facility that provides vital resources to the community as quickly as possible, all for the immediate preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to modify existing contracts with Rogers Krajnak Architects, Inc. and Sessley Building Services LLC for the Beatty Community Center Renovations Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the appropriation of $2,581,112.20 is authorized within the Recreation and Parks Permanent Improvement Fund 7747 per the accounting codes in the attachment to this ordinance.
SECTION 6. That the transfer of $2,800,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Voted Bond Fund 7702, Voted Bond Fund 7712, and Permanent Improvement Fund 7747 per the account codes in the attachment to this ordinance.
SECTION 7. That the 2025 Capital Improvements Budget Ordinance 1790-2025 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7747 / P510756-100000 / CC Near East - Parkland Dedication (Carryover) / $89,181 / $89,181 / ($34,828) / $54,353 / $54,353 (to match cash)
Fund 7747 / P512004-100000 / Community Sports Park (Carryover) / $1,119,248 / $1,119,248 / $307,511 / $1,426,759 / $1,426,759 (to match cash)
Fund 7747 / P511092-100000 / Beatty Community Center Improvements (Voted Carryover) / $0 / $0 / $1,100,000 / $1,100,000 / $1,100,000 (to match cash)
Fund 7702 / P511070-100000 / Community Centers Improvements 2024-2025 (Voted Carryover) / $271,028 / $271,028 / ($271,028) / $0 / $0
Fund 7702 / P511075-100000 / Hoover Mudflats Boardwalk (Voted Carryover) / $61,800 / $61,800 / ($61,800) / $0 / $0
Fund 7712 / P512043-100000 / Indoor Aquatics Center (Voted Carryover) / $1,200,000 / $1,200,000 / ($986,059) / $213,941 / $213,941
Fund 7747 / P510756-100000 / CC Near East - Parkland Dedication (Carryover) / $54,353 / $54,353 / ($54,353) / $0 / $0
Fund 7747 / P512004-100000 / Community Sports Park (Carryover) / $1,426,759 / $1,426,759 / ($1,426,759) / $0 / $0
Fund 7702 / P511092-100000 / Beatty Community Center Improvements (Voted Carryover) / $0 / $0 / $332,828 / $332,828 / $332,828
Fund 7712 / P511092-100000 / Beatty Community Center Improvements (Voted Carryover) / $0 / $0 / $986,059 / $986,059 / $986,059
Fund 7747 / P511092-100000 / Beatty Community Center Improvements (Voted Carryover) / $1,100,000 / $1,100,000 / $1,481,112 / $2,581,112 / $2,581,112
SECTION 8. That for the purpose stated in Section 1, the expenditure of $3,900,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702, Voted Bond Fund 7712, and Permanent Improvement Fund 7747, in object class 06 Capital Outlay, per the accounting codes in the attachments to this ordinance.
SECTION 9. That this ordinance, for the reasons stated in the preamble, which are made a part of this ordinance and fully incorporated for reference as if rewritten, is declared to be an emergency measure and shall take effect and be in force from and after this ordinance’s passage and approval by the Mayor or ten (10) days after its adoption if the Mayor neither approves nor vetoes the same.