Explanation
1. BACKGROUND
The Division of Planning and Operations operates several specialized traffic control computers. These computers expedite vehicular traffic flow and maximize pedestrian safety by synchronizing and coordinating traffic signals and interpreting information forwarded from buried loop detectors, overhead cameras and the like, allowing the signals to operate in either an automatic mode or manually as directed by traffic engineers from a central location.
The software utilized by the downtown signal system processor (computer) is proprietary and requires unique maintenance that is offered by a sole-source provider, Computran Systems Engineering, L.L.C. This ordinance authorizes the Director of Public Service to execute a one-year extension of the existing maintenance agreement for this purpose and authorizes the expenditure of $25,081.23 to pay for said agreement. Computran System Engineering, L.L.C.'s contract compliance number is 204160738 and expires September 11, 2010. The agreement is being extended per the sole-source provisions of the Columbus City Code, 1959.
This contract was authorized by ordinance 2580-2003.
The initial service period ran from 12/23/2005 to 12/22/2006.
The contract was renewed for the periods 12/23/2006 to 12/22/2007; 12/23/2007 to 12/22/2008; 12/23/2008 to 12/22/2009; 12/23/2009 to 12/22/2010; 12/23/2010 to 12/22/2011.
This legislation modifies this contract to extend the time period for one year from 12/23/2011 to 12/22/2012 for the amount of $25,081.23.
The total contract including all modifications is $153,669.85.
2. CONTRACT COMPLIANCE
Computran System Engineering, L.L.C.'s contract compliance number is 204160738 and expires November 3, 2012.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery List (State) produced no findings against Computran Systems Engineering, L.L.C.
3. FISCAL IMPACT
This expenditure is budgeted within the Street Construction Maintenance and Repair Fund as a normal operating expense of the Division of Planning and Operations.
4. EMERGENCY DESIGNATION
Computran coordinates and maintains sixty-percent (60%) of the traffic signals at various intersections throughout the City with its hardware/software program. Therefore, emergency action is requested in order to have the maintenance agreement become effective as soon as possible in order to preclude a lapse in the maintenance of this critical system and thereby preserve the public safety and welfare.
Title
To authorize the Director of Public Service to modify the contract for computerized traffic signal system support to extend for one year the existing agreement with Computran Systems Engineering, L.L.C. for software maintenance for the Division of Planning and Operations downtown signal system processor per the sole-source provisions of the Columbus City Codes, 1959; to authorize the expenditure of $25,081.23 or so much thereof as may be needed for this purpose from the Street Construction Maintenance and Repair Fund, and to declare an emergency. ($25,081.23)
Body
WHEREAS, the Division of Planning and Operations operates several specialized traffic control computers; and
WHEREAS, the software utilized by the downtown signal system computer is proprietary and requires unique maintenance that is offered by a sole-source provider, Computran Systems Corporation; and
WHEREAS, the initial contract, ED024678, in the amount of 20,000.00 was established on 12/9/2005 for the time period 12/23/2005 to 12/22/2006; and
WHEREAS, the contract was modified, #1, and City Auditor encumbrance number ED030029 was established in the amount of $19,615.80 for the time period 12/23/2006 to 12/22/2007; and
WHEREAS, the contract was modified, #2, and City Auditor encumbrance number EL008128 was established in the amount of $20,634.40 for the time period 12/23/2007 to 12/22/2008; and
WHEREAS, the contract was modified, #3, and City Auditor encumbrance number EL008907 was established in the amount of $21,666.11 for the time period 12/23/2008 to 12/22/2009; and
WHEREAS, the contract was modified, #4, and City Auditor encumbrance number EL009883 was established in the amount of $22,749.42 for the time period 12/23/2009 to 12/22/2010; and
WHEREAS, the contract was modified, #5, and City Auditor encumbrance number EL011167 was established in the amount of $23,886.89 for the time period 12/23/2010 to 12/22/2011; and
WHEREAS, a one-year maintenance agreement is needed for software maintenance for the Division of Planning and Operations downtown signal system processor; and
WHEREAS, this ordinance authorizes modification #6 in the amount of $25,081.23 for the time period 12/23/2011 to 12/22/2012 for this purpose; and
WHEREAS, the total contract amount including all modifications, is $153,669.85; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations, Department of Public Service, in that it is immediately necessary to authorize the Director of Public Service to enter such an agreement per the sole source provisions of the Columbus City Code, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to modify and increase the contract with Computran Systems Engineering, L.L.C., 100 First Street, Hackensack, New Jersey 07601 to extend the contract for one year, in the amount of $25,081.23 for software maintenance for the downtown signal system processor for the Division of Planning and Operations.
SECTION 2. That for the purpose of paying for the services provided under this agreement the expenditure of $25,081.23, or so much thereof as may be needed, is hereby authorized to be expended from Fund 265, The Street Construction Maintenance and Repair Fund, Department No. 59-11, Division of Planning and Operations, Object Level One Code 03, Object Level Three Code 3372, OCA Code 591111.
SECTION 3. That this expenditure be made per the sole source provisions of the Columbus City Codes, 1959.
SECTION 4. That the City Auditor be and hereby is authorized to make any/all other accounting changes for the transactions discussed within this ordinance that are construed by the City Auditor to be reasonably consistent with the intent of this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.