Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into year three of a five year agreement with Lucity, Inc., for annual support and maintenance fees (ASM) on a work order management system currently utilized by the Departments of Public Service, Finance and Management, and Recreation and Parks. The original agreement (EL013745) was authorized by ordinance 2278-2012, passed November 12, 2012 and included the first year of ASM fee for the term period of March 1, 2014 through February 28, 2015. Most recently, year two of the five year agreement with Lucity, Inc., for annual support and maintenance fees (ASM) on the work order management system was authorized by ordinance 2163-2015 passed September 30, 2015. This ordinance will authorize year three for the maintenance and support fees (ASM) for the coverage period from March 1, 2016 through February 28, 2017, at a cost of $43,000.00.
CONTRACT COMPLIANCE:
Vendor Name: Lucity, Inc. C.C.#: 48-1234072 Expiration Date: 08/26/2017
(DAX Vendor Record # 008935)
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
In 2013 ($43,000.00) and 2015 ($43,000.00) was expended for the first and second year of support and maintenance fees (ASM) for the enterprise work order system with Lucity, Inc. Funding for this ordinance in the amount of $43,000.00 is budgeted and available within the Department of Technology, direct charge agencies, Information Services Operating Fund. The aggregate contract total including this request is $540,295.00.
Title
To authorize the Director of the Department of Technology (DoT) to enter into year three of a five year agreement with Lucity, Inc., for annual support and maintenance fees (ASM) on a work order management system currently utilized by the Departments of Public Service, Finance and Management, and Recreation and Parks; to authorize the expenditure of $43,000.00 from the Department of Technology, Information Services Operating Fund, and to declare an emergency ($43,000.00).
Body
WHEREAS, the original agreement (EL013745) was authorized by ordinance 2278-2012, passed November 12, 2012; and year two of the five year agreement with Lucity, Inc., for annual support and maintenance fees (ASM) on a work order management system was authorized by ordinance 2163-2015 passed September 30, 2015; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology to enter into year three of a five year agreement with Lucity, Inc., for annual support and maintenance fees (ASM) on the work order management system currently utilized by the Departments of Public Service, Finance and Management, and Recreation and Parks. The cost for the third year of maintenance and support for the coverage period from March 1, 2016 through February 28, 2017 is $43,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director to enter into year three of a five year agreement with Lucity, Inc., for annual support and maintenance fees (ASM) on a work order management system currently utilized by the City of Columbus, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology (DoT) be and is hereby authorized to enter into year three of a five year agreement with Lucity, Inc., for annual support and maintenance fees (ASM) on the enterprise work order management system for the coverage period from March 1, 2016 through February 28, 2017, at a cost of $43,000.00.
SECTION 2. That the expenditure of $43,000.00 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 0201-2016 EXP)
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS01|Optional Field: IT00036 {Facilities Mgmt}|Amount: $21,500.00| {Lucity Maintenance & Support}
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program:CW001|Section 3:470104| Section 4:IS02|Optional Field: IT00050{Public Service-Transportation}|Amount: $21,500.00| {Lucity Maintenance & Support}
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.