Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Woolpert, Inc. to add additional funds for design of the Roadway - North Knot-SR315.
Ordinance 1912-2022 authorized the Director of Public Service to enter into a professional services contract with Woolpert, Inc. for the Roadway - North Knot-SR315 project. The intent of this project is to provide the City of Columbus, Department of Public Service, general engineering and transportation planning services for preliminary design services for improvements to State Route 315 (SR-315) and its exit or entrance ramps and interchanges between the SR-315 bridge (south of King Avenue) over the Olentangy River and Ackerman Road. This project will be used to identify traffic capacity improvements to the freeway ramps and interchanges needed to support existing and planned development in the area. It will also be used to identify traffic capacity improvements to intersections in close proximity to the interchanges.
This ordinance authorizes the Director of Public Service to modify the contract in the amount of $450,000.00.
1.1 Amount of additional funds to be expended: $450,000.00
The original contract amount: $750,000.00 (PO341012, Ord. 1912-2022)
The total of Modification No. 1: $450,000.00 (This Ordinance)
The contract amount including all modifications: $1,200,000.00
1.2 Reasons additional goods/services could not be foreseen:
This modification is necessary to finalize traffic analysis of the alternatives developed out of the initial study phase and prepare elements of a feasibility study. Additionally, the modification will provide funding to bring the study to a level of detail appropriate for applying for a Ohio Department of Transportation Major New Capacity Program federal grant.
1.3 Reason other procurement processes are not used:
There is not enough time to complete the funding application deadline and bid out the work. It was decided that it is in the best interest of the City to modify the existing contract instead of bidding this part of the work.
1.4 How cost of modification was determined:
The cost of this contract modification is consistent with the direct labor, overhead, and profit rates established within the original proposal/contract.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Woolpert, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Woolpert, Inc. is CC001040 and expires 4/17/2025.
3. FISCAL IMPACT
Funding in the amount of $450,000.00 is available and appropriate within the Streets and Highways Bond Fund within the Department of Public Service. An amendment to the 2023 Capital Improvements Budget and a transfer of funds are necessary to align funding for these project expenditures.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is to modify a contract that was put in place prior to the implementation of the Minority and Woman Owned Business Enterprise & Small Local Business Enterprise program and as such is not a part of the program.
Title
To amend the 2023 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with Woolpert, Inc. in connection with the Roadway - North Knot-SR315 project; to authorize the expenditure of up to $450,000.00 from the Streets and Highways Bond Fund for the project. ($450,000.00)
Body
WHEREAS, contract no. PO341012 with Woolpert, Inc., in the amount of $750,000.00, was authorized by ordinance no. 1912-2022; and
WHEREAS, it has become necessary to modify the contract in an amount up to $450,000.00 and provide additional funds for the Roadway - North Knot-SR315 project; and
WHEREAS, it is necessary to amend the 2023 Capital Improvement Budget and transfer cash to provide funding for project expenditures; and
WHEREAS, it is necessary to expend funds relative to the project; and
WHEREAS, this expenditure is to modify a contract that was put in place prior to the implementation of the Minority and Woman Owned Business Enterprise & Small Local Business Enterprise Program and as such is not a part of the program; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by Ordinance 1711-2023 be amended to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P531024-100003 / Roadway - LinkUS - Northwest Corridor South Knot (Voted Carryover) / $2,000,000.00 / ($450,000.00) / $1,550,000.00
7704 / P531060-100000 / Roadway - North Knot-SR315 (Voted Carryover) / $0.00 / $450,000.00 / $450,000.00
SECTION 2. That the transfer of $450,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5913 (Division of Traffic Management), Project P531024-100003 (Roadway - LinkUS - Northwest Corridor South Knot), Object Class 06 (Capital Outlay) to Dept-Div 5913 (Division of Traffic Management), Project P531060-100000 (Roadway - North Knot-SR315), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Woolpert, Inc. at One Easton Oval, Suite 400, Columbus, OH 43219, for the Roadway - North Knot-SR315 project in the amount of $450,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $450,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Division of Traffic Management), Project P531060-100000 (Roadway - North Knot-SR315), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.