Explanation
BACKGROUND: For the option to purchase Transportation Services for Recreation and Parks. The term of the proposed option contract would be two (2) years. Contract is through March 31, 2009. The Purchasing Office opened formal bids on February 15, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002309 CGW).
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
V.A.T., Inc. #311004545 (Expires 2-14-09)
Total Estimated Annual Expenditure: $25,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Recreation and Parks will be required to obtain approval to expend from their own appropriations for their estimated annual expenditure.
Title
To authorize and direct the Finance and Management Director to enter into one (1) contract for the option to purchase Transportation Services with V.A.T., Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 15, 2007 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, because these services are used to transport children and adults participating in the Schools Out Programs and Recreation and Parks activities from various recreation centers to various events and attractions around the Greater Columbus Area throughout the year, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department, Community Recreation Division in that it is immediately necessary to enter into a contract for an option to purchase Transportation Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Transportation Services in accordance with Solicitation No. SA002309 CGW as follows:
V.A.T., Inc. All Items Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That this contract is subject to future monetary appropriations by Columbus City Council.
SECTION 3 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.