Explanation
BACKGROUND
The Department of Technology (DoT) and the Department of Public Utilities (DPU) have a need to modify and extend an annual renewal agreement (Oracle USA, Inc. Service Contract # 2164456) with the Oracle USA, Inc. This agreement provides computer programming software maintenance on the SPL/WAM system and obligates Oracle USA, Inc. to provide upgrades, new releases, and maintain the work request and asset management system software licensed to the Department of Public Utilities in 2003. The current contract was established by the Department of Public Utilities in 2003 and is modified each year to establish annual funds.
The Department of Technology (DoT) assumed operations and maintenance (O&M) responsibilities for this system on the customer's behalf in fiscal year 2007. It is best to continue with these services in order to provide continuous support to the Department of Public Utilities to insure the required maintenance of their infrastructure assets and to maximize the efficiency of their work efforts. The amount of funds needed in the renewal of this maintenance contract is $59,935.78. This agreement covers a twelve month period from May 31, 2009 through May 30, 2010.
Without the agreement, the Department of Public Utilities will not benefit from new functionality provided through enhancements to the software nor will it receive bug fixes, system performance improvements and technical support in the resolution of technical issues. The absence of this support could negatively impact the operation of the three services provided by the Department: supplying potable water, supplying electrical power and the evacuation and treatment of waste water for the citizens of Columbus and the surrounding area.
FISCAL IMPACT:
The cost for the annual renewal agreement for computer programming software maintenance on the SPL/WAM system for the year 2007 was $56,650.00 and $33,638.65 in 2008, with the provider Oracle USA, Inc. The cost associated with this year's annual renewal agreement is $59,935.78, with a coverage period from May 31, 2009 through May 30, 2010. Funds are budgeted and available in the 2009 Department of Technology Internal Service Fund Budget to fund this purchase.
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate this purchase so as not to negatively impact the operation of the services provided by the Department of Public Utilities to the citizens of Columbus and the surrounding area.
CONTRACT COMPLIANCE:
Vendor Name: Oracle USA, Inc. CC #/F.I.D #: 84-1332677 Expiration Date: 04/24/2011
Title
To authorize the Director of the Department of Technology and the Director of the Department of Public Utilities to modify and extend an annual renewal agreement with Oracle USA, Inc. to provide computer programming software maintenance on the SPL/WAM system; to authorize the expenditure of $59,935.78 from the Department of Technology Internal Service Fund; and to declare an emergency. ($59,935.78)
Body
WHEREAS, the Department of Technology (DoT) and the Department of Public Utilities (DPU) have a need to modify and extend an annual renewal agreement (Oracle USA, Inc. Service Contract #2164456) with the Oracle USA, Inc.; and
WHEREAS, this agreement provides computer programming software maintenance on the SPL/WAM system and obligates the vendor (Oracle) to provide upgrades, new releases, and to maintain the work request and asset management system software licensed to the Department of Public Utilities in 2003; and
WHEREAS, it is best to continue with these services in order to provide continuous support to the Department of Public Utilities to insure the required maintenance of their infrastructure assets and to maximize the efficiency of their work efforts; and
WHEREAS, this agreement for software maintenance and upgrades is for a twelve month coverage period from May 31, 2009 through May 30, 2010; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology and the Department of Public Utilities in that it is immediately necessary to modify and extend an annual renewal agreement with Oracle USA, Inc. to provide computer programming software maintenance on the SPL/WAM system so as not to negatively impact the operation of the services provided by the Department of Public Utilities thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology and the Director of the Department of Public Utilities, be and is hereby authorized to modify and extend an annual renewal agreement (Oracle USA, Inc. Service Contract #2164456) with the Oracle USA, Inc. to provide computer programming software maintenance on the SPL/WAM system, and of which the agreement also obligates Oracle to provide upgrades, new releases, and to maintain the work request and asset management system software licensed to the Department of Public Utilities in 2003, in the amount of $59,935.78 for a twelve month coverage period from May 31, 2009 through May 30, 2010.
SECTION 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 3. That the expenditure of $59,935.78 or so much thereof as may be necessary is hereby authorized to be expended from:
Division 47-01 -- Fund 514 -- Subfund 550 -- OCA Code 514550 -- OBJ Level 1 03 -- OBJ Level 03 3369 -- Amount $3,656.08 - DOPW-Electricity/Power
Division 47-01 -- Fund 514 -- Subfund 600 -- OCA Code 514600 -- OBJ Level 1 03 -- OBJ Level 03 3369 -- Amount $23,255.08 - DOPW-Water
Division 47-01 -- Fund 514 -- Subfund 650 -- OCA Code 514650 -- OBJ Level 1 03 -- OBJ Level 03 3369 -- Amount $26,072.06 - DOSD - Sanitary Sewers
Division 47-01 -- Fund 514 -- Subfund 675 -- OCA Code 514675 -- OBJ Level 1 03 -- OBJ Level 03 3369 -- Amount $6,952.56 - Storm Water
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.