Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contracts for various small dollar improvement expenditures for labor, materials, and equipment for Division of Police renovations that are unplanned but will be necessary. Work may include any type of renovation of Division of Police facilities, such as electrical, HVAC, and plumbing. All work will be based on three estimates obtained from qualified contractors and will not exceed $20,000.00 per job.
This ordinance also authorizes the ambushmentt of the 2009 Capital Improvement Budget (CIB) Ordinance Number 0826-2009.
Contract Compliance: N/A
EMERGENCY DESIGNATION: Emergency legislation is requested to have funds available for any unexpected emergency projects.
FISCAL IMPACT: This ordinance authorizes an expenditure of $50,000.00 in the Safety Voted Bond Fund for various unplanned emergency renovations and improvements for Division of Police facilities. There are sufficient funds in the Safety Voted Bond fund for these various facility renovations. This ordinance also authorizes an amendment to the 2009 CIB to account for various encumbrance cancellations.
Title
To authorize the Finance and Management Director to enter into contracts for miscellaneous capital improvement renovations for the Division of Police; to amend the 2009 Capital Improvement Budget; to authorize the expenditure of $50,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, the renovation of various Division of Police facilities has been approved as part of Capital Improvement Project No. 330021 (Police Facility Renovation); and
WHEREAS, it is now necessary to provide funds for miscellaneous renovations of various Division of Police facilities; and
WHEREAS, all expenditures from this project will be minimally based upon three estimates; and
WHEREAS, it is necessary to amend the 2009 Capital Improvement Budget (Ordinance Number 0806-2009) to account for encumbrance cancellations.
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Police, in that it is immediately necessary to authorize the Finance and Management Director to enter into contracts for miscellaneous capital improvement projects for the Division of Police and to amend the 2009 Capital Improvement Budget so that the projects can proceed without delay, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to enter into contracts for miscellaneous capital improvement projects for the Division of Police.
SECTION 2. That the 2009 Capital Improvement Budget is hereby amended to account for encumbrance cancellations as follows:
Project Fund Project Number CIB Amount Revised
Police Facility Renovation 30-03 701 330021-100000 $759,638 $806,040
Section 3. That all work will be based on three estimates and will not exceed $20,000.00 per contract or job. City Council recognizes that this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands that its passage will give the Finance and Management Director the final decision in determination of the lowest, best, responsive and responsible bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision.
SECTION 4. That the expenditure of $50,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Voted Bond Fund No. 701, as follows:
DIV30-03| FUND 701| OCA 644476|OBJ LV #1 06| OBJ LV #3 6620| Project 330021
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Finance and Management Director and/or Director of Public Safety administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.