Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Michael Baker International, Inc. to add additional funds for design of the UIRF ‐ Eakin Road SUP project.
Ordinance 1533-2023 authorized the Director of Public Service to enter into a professional services contract with Michael Baker International, Inc. to provide the City of Columbus additional resources for design of a new shared use path (SUP) along the north side of Eakin Road from South Wayne Avenue to Whitethorne Avenue and on the south side of Eakin Road from Whitethorne Avenue to Harrisburg Pike (US 62). Improvements include curb ramps, crosswalk markings, street lighting, drive aprons, curb, at‐grade RailRoad crossing, and storm sewer as needed. The project crosses a bridge over Early Run that will require modification to accommodate a 10' SUP or a separate bridge will be installed. This ordinance authorizes the Director of Public Service to modify the contract in the amount of $100,000.00.
This ordinance authorizes the Director of Public Service to modify the contract in the amount of $100,000.00 for additional surveying and design services are needed for additional sidewalk to connect proposed sidewalk with existing walk, and a stormwater detention basin in an area that was not included within the area of the original survey.
1.1 Amount of additional funds to be expended: $100,000.00
The original contract amount: $640,000.00 (PO404555, Ord. 1533-2023)
The total of Modification No. 1: $100,000.00 (This Ordinance)
The contract amount including all modifications: $740,000.00
1.2 Reasons additional goods/services could not be foreseen:
The additional sidewalk has been added in direct response to a request from a resident during public involvement activities. During the design process, it was determined that it would be in the City’s best interest to locate the required storwater detention basin in an area that is located outside the original survey limits for the project.
1.3 Reason other procurement processes are not used:
The work is to be integrated with work that is being completed by the consultant under the existing contract.
Therefore, it was decided that it is in the best interest of the City to modify the existing contract to keep to the current consultant instead of bidding this part of the work.
1.4 How cost of modification was determined:
The hours required for these tasks were deemed fair and reasonable when compared to other projects of similar scope and complexity.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Michael Baker International, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Michael Baker International, Inc. is CC001926 and expires 12/04/25.
3. FISCAL IMPACT
Funding in the amount of $100,000.00 is available within the Streets and Highways Bond Fund within the Department of Public Service. A transfer of funds is necessary to align funding for these project expenditures. Funds are appropriated.
5. EMERGENCY DESIGNATION
Emergency action is requested to prevent delays in the project schedule. This project is being partially funded by external sources with scheduling constraints. This project must continue the design effort without delay so that the design, right-of-way acquisition, and construction procurement can be completed in a manner to meet the scheduling constraints of the City’s funding partners and to preserve the safety of the traveling public.
Title
To authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with Michael Baker International, Inc. in connection with the UIRF- Eakin Road SUP project; to authorize the expenditure of up to $100,000.00 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($100,000.00)
Body
WHEREAS, contract no. PO404555 with Michael Baker International, Inc., in the amount of $640,000.00, was authorized by ordinance no. 1533-2023; and
WHEREAS, it has become necessary to modify the contract in an amount up to $100,000.00 and provide additional funds for the UIRF ‐ Eakin Road SUP project; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to authorize the expenditure of funds from the Streets and Highways Bond Fund for this contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into a contract modification with Michael Baker International, Inc., to prevent delays in the project schedule as this project is being partially funded by external sources with scheduling constraints and this project must continue the design effort without delay so that the design, right-of-way acquisition, and construction procurement can be completed in a manner to meet the scheduling constraints of the City's funding partners and to preserve the safety of the traveling public, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $53,866.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P440104-100127 (Miscellaneous Economic Development - Creative Campus Phase 2 ), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P440005-102232 (UIRF Eakin Rd SUP ), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 2. That the transfer of $46,134.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530053 - 100003 (Downtown Streetscape - Short North SID -- High Street Improvements Phase 3 ), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P440005-102232 (UIRF Eakin Rd SUP ), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Michael Baker International, Inc., 250 West Street, Suite 420 Columbus, Ohio 43215, for the UIRF ‐ Eakin Road SUP project in the amount of $100,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $100,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P440005-102232 (UIRF ‐ Eakin Road SUP ), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.