Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to modify (Modification No. 1) a contract with H.S. Heritage Inn of Columbus Opco LLC dba Homewood Suites in an amount up to $6,000.00 to provide hotel services for recipients of the Lead Safe Columbus Grant Program and to extend the contract for an additional year.
Original contract amount $45,000.00 N/A PO220351 PY 2020
Renewal No. 1 $ 0.00 Ord. 2723-2020 PY 2021
Renewal No. 2 $22,000.00 Ord. 3043-2021 PO306789 PY 2022
Renewal No. 3 $67,000.00 Ord. 2874-2022 PO361395 PY 2023
Modification No. 1 $6,000.00 PY 2023 & 2024
Total Contract Amount 140,000.00
The city applied for and received a U.S. Department of Housing and Urban Development, Office of Lead Hazard Control and Healthy Homes (HUD) grant in late 2019. The original grant term was 3 ½ years. This HUD grant funds the Department of Development’s Lead Safe Columbus Grant Program.
The purpose of the Lead Safe Columbus Grant Program is to generate lead safe affordable housing and to prevent lead poising of children and adults within Columbus neighborhoods. The purpose of this contract is to provide hotel services for occupants while lead hazard work is completed on their home.
The Department of Development advertised RFQ014458 on Vendor Services in December 2019 for hotel services for the Lead Safe Columbus Grant Program. Two bids were received and the Director of Development entered into contract with two bidders under the authority of Columbus City Code Section 329.19. The original contract was PO220351 and expired December 31, 2021. The federal grant allows renewal of contracts for services for the term of the grant, the department has used this option to effectively and efficiently manage the program with contracts under PO306789 and PO361395. Advertising for services annually would interrupt the program and possibly result in the program not meeting its required goals.
Ordinance 2874-2022 renewed the contract for an additional year, ending December 31, 2023. The department applied for and received an extension of the grant and the modification of this contract will provide services to recipients of the Lead Safe Columbus Grant Program through the term of the grant. This legislation will extend the contract an additional year, ending December 31, 2024.
Recently, HUD notified grant recipients that HUD may deny relocation costs for hotel services that exceed ten days. Because of this, $6,000.00 of this modification to the contract with H.S. Heritage Inn of Columbus Opco LLC dba Homewood Suites will be provided by the General Fund to cover ineligible grant expenses.
FISCAL IMPACT: $6,000.00 is available within Housing Division’s 2023 General Fund budget for this purpose.
CONTRACT COMPLIANCE: the vendor number is 031229 and expires 10/14/2024.
Title
To authorize the Director of Development to modify a contract with H.S. Heritage Inn of Columbus Opco LLC dba Homewood Suites in an amount up to $6,000.00 to provide hotel services for recipients of the Lead Safe Columbus Grant Program; to extend the contract for one additional year; to authorize the expenditure of up to $6,000.00 from the General Fund. ($6,000.00)
Body
WHEREAS, the Department of Development advertised RFQ014458 on Vendor Services in December 2020 for hotel services for the Lead Safe Columbus program, two bids were received, and the Director of Development entered into contract with both bidders under the authority of Columbus City Code Section 329.19; and
WHEREAS, the Director of Development renewed the contract with H.S. Heritage Inn of Columbus Opco LLC, dba Homewood Suites, Suites three times under ordinances 2723-2020, 3043-2021, and 2874-2022; and
WHEREAS, it is necessary for the Director of Development to modify the contract with H.S. Heritage Inn of Columbus Opco LLC, dba Homewood Suites, for one additional year in an amount up to $6,000.00 to provide hotel services for recipients of the Lead Safe Columbus Grant Program; and
WHEREAS, this legislation authorizes the extension of the contract to provide hotel services for recipients of the Lead Safe Columbus Grant Program and encumber funds for ineligible grant expenses; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to modify a contract with H.S. Heritage Inn of Columbus Opco LLC dba Homewood Suites for one additional year in an amount up to $6,000.00 to provide hotel services for recipients of the Lead Safe Columbus Grant Program.
SECTION 2. That for the purpose as stated in Section 1, the expenditure of $6,000.00 or so much thereof as may be needed, is hereby authorized in Fund 1000 (General Fund), Dept-Div 44-10 (Housing), object class 05 (Other) per the account codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.