Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology, on behalf of various City departments, to enter into a sole source contract with Cornerstone OnDemand, Inc. for maintenance and support of the City's learning management system.
The Cornerstone OnDemand software is used by various City departments and divisions, including Columbus Water and Power (CWP), Human Resources, Public Service and Fleet Management, to manage their respective training requirements. The original contract was authorized by ordinance 2490-2015, which was passed by City Council on December 7, 2015. It was most recently authorized by Ordinance 2715-2024, passed by City Council on October 30, 2024.
The City's learning management system is a proprietary system from Cornerstone OnDemand, Inc., and as such, the city must purchase annual maintenance services from Cornerstone OnDemand, Inc. Therefore, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Codes, Section 329.
Finally, this ordinance authorizes the expenditure of $259,572.62 for the above-described services for the period of one year from December 15, 2025, to December 14, 2026.
FISCAL IMPACT
Funding in the amount of $259,572.62 are available and budgeted in Information Services operating fund, a portion of which is budgeted in the direct charge allocations for various city departments.
CONTRACT COMPLIANCE
Vendor Name: Cornerstone OnDemand, Inc.
Vendor Acct:# 000683
Expiration Date: 2-6-2025
(Will have their certification completed before the Purchase Order is completed)
Title
To authorize the Director of Technology, on behalf of various city departments, to enter into a contract with Cornerstone OnDemand, Inc. for the annual maintenance and support of the City’s Learning Management System, in accordance with the sole source provisions of the Columbus City Codes; and to authorize the expenditure of $259,572.62 from the Department of Technology, Information Services Operating Fund. ($259,572.62)
Body
WHEREAS, it is necessary to authorize the Director of Technology, on behalf of various city departments, to enter into a sole source contract with Cornerstone OnDemand, Inc. for the annual maintenance and support of the City’s Learning Management System; and
WHEREAS, the services provided by Cornerstone OnDemand, Inc. are in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code; and
WHEREAS, the term of this agreement shall be for one year starting from December 15, 2025, to December 14, 2026, at a cost of $259,572.62; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director to enter into contract with Cornerstone OnDemand, Inc. for maintenance and support of the City's learning management system for the preservation of the public health, peace, property, safety, and welfare; and health, peace, property and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of various City Departments, be and is hereby authorized, to enter into contract with Cornerstone OnDemand, Inc., for annual maintenance and support services for the term of one year, beginning on December 15, 2025, and ending on December 14, 2026, at a cost of $259,572.62.
SECTION 2. That the total expenditure of $259,572.62, or so much thereof as may be necessary, is hereby authorized to be expended from the Department of Technology, Information Services Operating Fund, as follows in the attachment to this ordinance: (Please see attachment 2582-2025EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. This ordinance is being submitted in accordance with the provisions of sole source procurement of the Columbus City Code Chapter 329.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.