Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Technology (DoT) and Columbus Water & Power (CWP) formally Department of Public Utilities (DPU) to modify and extend an existing agreement with Hansen Banner, LLC through extension of purchase order PO436197.
Columbus Water & Power (CWP), utilizes the Hansen CIS system to provide on-demand professional services to CWP, including but not limited to project management; professional, functional and technical service provision; troubleshooting; customizations and software development.
On December 5, 2022, Ordinance 2857-2022 was passed, authorizing Hansen Banner, LLC to provide on-demand professional services to CWP. On March 18, 2024, Ordinance 0608-2024 authorized the Director of the Department of Technology to enter into contract with Hansen Banner, LLC for professional services associated with the Hansen CIS system. The intent of this contract is to continue to provide the City of Columbus’ CWP with Hansen CIS (formerly known as Hansen BannerCX) cloud solution to continue having a reliable secure billing/CIS solution that improves efficiency while maximizing the value of data. There are funds available on the purchase order that DoT does not anticipate spending prior to the expiration of the purchase order on March 25, 2026. This ordinance extends the purchase order expiration date for one year, to March 26, 2027.
This ordinance authorizes the Director of the Department of Technology to extend the original contract to complete the project due to vendor needing additional time to complete the work.
1.1 Amount of additional funds to be expended:
No additional funds are required as part of this modification. Rather, the remaining funds on purchase order PO436197 will be available for an additional year.
1.2 Reasons additional goods/services could not be foreseen:
This modification is necessary to extend additional time to ensure continuity of service and the completion of the project allowing completion with Hansen Banner, LLC.
1.3 Reason other procurement processes are not used:
It has been determined that Hansen Banner, LLC is the sole source vendor for the Hansen CIS-B (formerly "Banner CIS") Software and the sole provider of services for services performed in relation to the Hansen CIS-B Software. It is in the best interest of the City to modify this contract with the current vendor.
1.4 How cost of modification was determined:
The cost of this contract modification is based on the pricing as defined in the original proposal.
2. CONTRACT COMPLIANCE
Vendor: Hansen Banner, LLC
Account: 008834
Expiration: 7/14/2027
3. FISCAL IMPACT:
No additional funds are associated with this ordinance.
Title
To authorize the Director of the Department of Technology to extend an existing agreement with Hansen Banner, LLC through extension of the current purchase order through March 26, 2027; and to authorize the use of any remaining funds/unspent existing on the purchase order. ($0.00)
Body
WHEREAS, on May 18, 2024, Ordinance 0608-2024 authorized the Director of the Department of Technology to enter into an agreement with Hansen Banner, LLC for professional services associated with the Hansen CIS system; Ordinance 2612-2024 authorized the Director of the Department of Technology to extend the agreement with Hansen Banner, LLC for these services to be continued; and
WHEREAS, the Department of Technology desires to extend this agreement through extension of purchase order PO436197 through March 26, 2027; and
WHEREAS, this extension will make any remaining funds/unspent balance on purchase order PO436197 available; and
WHEREAS, it is necessary to authorize Director of Technology (DoT) and Columbus Water & Power (CWP) to modify the contract with Hansen Banner, LLC (PO436197) to extend the contract through March 26, 2027, to make remaining funds available on the aforementioned PO for the preservation of the public health, peace, property and safety; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Technology be, and hereby is, authorized to modify and extend an existing contract with Hansen Banner, LLC through extension of purchase order PO436197 through March 26, 2027.
SECTION 3. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.