Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management, for the Department of Technology and on behalf of the Department of Public Utilities to establish a Purchase Order for the acquisition of computer staff augmentation services associated with the a Universal Term Contract established through the competitive bid process by the Purchasing Office, with the vendor Sophisticated Systems, Inc. (UTC - FL003113, BPCMP91E) which expires 12/31/2008. Note: the City's Purchasing Office is currently in the process of getting UTC FL003113 modified and extended for nine (9) months through and including September 30, 2009.
The computer staff augmentation services that will be provided by this purchase order are for upgrades/replacements of desktop computers, computer related products and equipment that have become outdated and/or obsolete, the creation of reports needed with the upgrade of the water/sewer billing system (WASIMS), upgrade of WASIMS and the migration of Electricity customers into that system, and enhancements to the set of applications known as "Sewer Web", which are used to manage overtime callouts and payroll in compliance with union contracts.
Sophisticated Systems, Inc. will be providing computer staff augmentation services via the UTC contract with the City of Columbus.
EMERGENCY:
Emergency action is requested to ensure that the needed services are not delayed; and to insure uninterrupted staff augmentation and consulting service from the vendor to meet the Department of Public Utilities critical schedule.
FISCAL IMPACT:
Funds for this service have been identified within the Department of Public Utilities Enterprise Fund 2008 budget to cover the cost. Prior to this ordinance, the department has had a total of $220,000.00 in purchase orders with Sophisticated Systems, Inc. for similar staff augmentation projects. This ordinance will bring the 2008 year to date accumulative total to $355,200.00.
CONTRACT COMPLIANCE NUMBERS:
Vendor: Sophisticated Systems Inc. CC #/F.I.D. # 31-1303163 Expiration Date: 11/18/2010
Title
To authorize the Director of the Department of Finance and Management, for the Department of Technology and on behalf of the Department of Public Utilities to establish a Purchase Order with Sophisticated Systems, Inc. for the acquisition of computer staff augmentation services associated with the pre-existing Universal Term Contract; to authorize the expenditure of $135,200.00 from the Department of Public Utilities Enterprise Fund; and to declare an emergency. ($135,200.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Finance and Management, for the Department of Technology and on behalf of the Department of Public Utilities, to establish a purchase order for computer staff augmentation services to provide for upgrades/replacements of existing desktop computers and creations of reports needed with the upgrade of the water/sewer billing system (WASIMS); upgrade of WASIMS and the migration of Electricity customers into that system; and enhancements to the set of applications known as "Sewer Web", and
WHEREAS, the upgrade will allow for the Payroll and Fiscal sections within the Department of Public Utilities to continue compliance with union contracts; provide for assessment and development of financial and management reports; business needs analysis and documentation; and software programming, with all of these activities being performed under the management and oversight of the Department of Technology, and
WHEREAS, this purchase will be accomplished by modifying and extending for (9) nine months through September 30, 2009 a pre-existing Universal Term Contract (UTC) with Sophisticated Systems, Inc. - FL003113 - which expires 12/31/2008 (and is contingent upon the City's Purchasing Office getting a modification ordinance passed to extend the term of this UTC ), and
WHEREAS, this legislation will provide authorization to expend funds that allow for the continuation of computer staff augmentation and consulting services; which allow the aforementioned upgrade projects to remain on schedule, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, on behalf of the Department of Public Utilities, in that it is necessary for the Director of the Department of Finance and Management to establish a purchase order with Sophisticated Systems, Inc. for computer staff augmentation services associated with computer upgrades and enhancement to existing projects, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1: That the Director of the Department of Finance and Management, for the Department of Technology and on behalf of the Department of Public Utilities, through a pre-existing Universal Term Contract (UTC) establish a purchase order for staff augmentation with Sophisticated Systems, Inc. - FL003113 - which expires 12/31/2008 (and is contingent upon the passage of the City's Purchasing Office modification ordinance to extend the term of this UTC through September 30, 2009).
SECTION 2: That the expenditure of $135,200.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.:| Fund| OCA Code: | Amount:| Obj. Level 1:03| Obj. Level 3: 3336
60-07 550 600023 $2,704
60-09 600 600049 $48,672
60-05 650 600056 $48,672
60-15 675 600065 $35,152
Total $135,200
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contracts modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.