Explanation
Background: This legislation authorizes an increase in the amount of the imprest petty cash fund within the Department of Recreation and Parks operating fund to accommodate the reimbursement of miscellaneous expenses incurred by Maintenance and Operations sections. The current authorized balance for the imprest petty cash fund is $500.00 for Maintenance and Operations at the Alum Industrial Complex. This ordinance would allow for an additional $500.00 from the operating fund within the Department and Recreation and Parks, for an amount not to exceed $1,000.00 to bolster the imprest petty cash fund. The existing imprest petty cash operating fund is insufficient to insure the availability of cash to cover minor, unplanned expenses and reimbursements for the Department of Recreation Parks, Maintenance and Operations sections.
Benefits to the Public: Facilities, parkland, sports fields, and golf courses maintained by the city enhance the quality of life of our citizens. The use of petty cash will allow for the expedited maintenance and upkeep of these amenities.
Community Input Issues: The community has expressed a desire for accessible and well-maintained parkland, facilities, golf courses, and sports fields.
Area(s) Affected: Citywide (99)
Master Plan Relation: The increase in available petty cash and resulting purchases support the Department’s Master Plan by helping to ensure that facilities, golf courses, sports fields, and parks remain accessible, safe, updated, user friendly, and well maintained.
Fiscal Impact: The Department of Recreation and Parks imprest petty cash operating fund has sufficient appropriations and budget reservations in object class 05, Main Account 65045 to accommodate the increase in the petty cash fund.
Title
To provide for an increase, in the amount of $500.00, in the imprest petty cash operating fund in the Department of Recreation and Parks; and to authorize the expenditure of $500.00 from the Department of Recreation and Parks. ($500.00)
Body
WHEREAS, the imprest petty cash operating fund in the Department of Recreation and Parks is insufficient to handle cash reimbursements for the Maintenance and Operations sections; and
WHEREAS, it is necessary to increase the imprest petty cash operating fund in the Department of Recreation and Parks, Maintenance and Operations sections; and
WHEREAS, this legislation authorizes an increase in the amount of the Recreation and Parks imprest petty cash operating fund by $500.00, for a total amount not to exceed $1,000.00 for the Department of Recreation and Parks, Maintenance and Operations; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the imprest petty cash fund for the cash drawer as presently provided to the Department of Recreation and Parks, Maintenance and Operations, be increased by $500.00 to a total not to exceed $1,000.00 in order to account for reimbursements of minor expenses for Department of Recreation and Parks, Maintenance and Operations sections.
SECTION 2. That the City Auditor shall upon receipt of a voucher approved by the Department of Recreation and Parks provide an additional sum not to exceed $500.00 from the Department of Recreation and Parks for use in the daily operation of the reimbursement functions of the Maintenance and Operations sections, and this expenditure of $500.00 is authorized from BRDI004998 Line 40.
SECTION 3. That the imprest petty cash operating fund hereby be increased by $500.00, and shall be operated by the Administrator of the Department of Recreation and Parks or by an employee designated by him/her who shall keep an accurate accounting of such monies.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.