Explanation
BACKGROUND: This ordinance appropriates monies within the Community Development Block Grant Fund (CDBG) to various departments and offices of the government of the City of Columbus for the twelve months ending December 31, 2009. The CDBG appropriation is $48,831 more than the 2009 Action Plan (Ord. 1604-2008) as a result of interest earnings in 2008 which must be remitted to HUD in 2009.
This ordinance also authorizes the transfer of $576,223 (cash only) from the CDBG revolving loan subfund to the CDBG entitlement subfund in order to properly align resources with approved programs. Cash on hand and anticipated revenues in the revolving loan subfund exceed planned expenditures in the subfund to the extent that $576,223 is available for transfer to support activities budgeted in the entitlement subfund.
FISCAL IMPACT: This legislation totals $7,980,472.00 for the 2009 CDBG programs. These amounts are supported by 2009 estimates of the HUD entitlement award, housing and economic development loan repayments, reprogramming of prior year projects, and other miscellaneous revenues.
This legislation is presented as an emergency for the effective implementation of 2009 CDBG programs and ongoing city operations.
Title
To authorize an appropriation of $7,980,472.00 in various divisions and object levels of the Community Development Block Grant Fund, to authorize the transfer of $576,223.00 (cash only) from the CDBG subfund known as the Revolving Loan Fund to the CDBG subfund known as the Entitlement fund, to provide funding for approved programs, and to declare an emergency ($7,980,472.00).
Body
WHEREAS, the city of Columbus expects to continue as a participating jurisdiction of the U.S. Department of Housing and Urban Development for 2009; and
WHEREAS, the city has approved the 2009 Action Plan budget (Ordinance 1604-2008) on November 10, 2008, as required by HUD; and
WHEREAS, in addition to the Action Plan budget, interest earnings to be remitted to HUD for 2008 have been determined to be $48,831; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, in that it is immediately necessary to appropriate the aforementioned funds, thereby preserving the public health, peace, property, safety and welfare; Now, Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the fund known as the Community Development Block Grant Fund, Fund No. 248, Subfund 001, and from all monies estimated to come into said fund from any and all sources during the 12 months ending December 31, 2009, there be and hereby is appropriated to the following divisions the following sums:
(Refer to Attachment 0005-2009section1)
SECTION 2. That from the unappropriated monies in the fund known as the Community Development Block Grant Fund, Fund No. 248, Subfund 002, and from all monies estimated to come into said fund from any and all sources during the 12 months ending December 31, 2009, there be and hereby is appropriated to the following divisions the following sums:
(Refer to Attachment 0005-2009section2)
SECTION 3. That the City Auditor is directed to transfer cash only in the amount of $576,223.00 from fund 248, Subfund 002, OCA 452482 to Fund 248, Subfund 001, OCA 452481.
SECTION 4. That the monies appropriated in the foregoing Section 1 and Section 2 shall be paid upon the order of the respective department directors or elected officials for which the appropriations are made, except that small claims in amounts not to exceed Two Thousand Five Hundred Dollars ($2,500.00) may be paid as authorized by Chapter 335 of the Columbus City Code, 1959, as amended; and except that payments or transfers between departments, divisions or funds of the City may be made by the City Auditor; and except that payments for premiums for official bonds, depository commissions, employees' hospitalization, life insurance, pensions, dental insurance and prepaid legal services, shall be made on the order and approval of the Director of the Department of Finance and Management or City Auditor; and that no order shall be drawn or money paid except upon voucher, the form of which shall be approved by the City Auditor.
SECTION 5. Except in the matter of payrolls providing for the payment of the salaries of officers and employees regularly employed by the City and extraordinary emergencies, no warrant shall be issued in liquidation of vouchers, unless the department contracting the expense shall have first obtained an order duly certified that there are sufficient funds appropriated to the credit of the proper funds from which the expenditure is to be made, which certificate must be obtained prior to the incurrence of the obligation, and the head of any department or division authorized to contract expenditures will be held personally responsible for any obligation incurred contrary to the provisions of this section. Except that such certificate shall not be issued for obligations pertaining to "Capital Outlay" in programs or activities funded by federal or state categorical grants without the prior approval of the Director of the Department of Finance and Management; such prior approval must be obtained before submission of any requisition for items coded as "Capital Outlay" to the Department of Finance and Management. The Director of the Department of Finance and Management will review such requests for conformity with the approved budget.
SECTION 6. That it is understood that this Council is not making specific appropriations for each item of every classification herein before contained but only for the total for each department and subdepartment, as shown in the final column. The itemized classification shall, however, constitute limitations on the powers of the several department heads as granted in Section 3, and no such officer shall make any expenditure for any other purpose in any amount beyond that of the particular classification; provided, however, that transfers may be made from Object Level 1 to another, within any one department or division. Transfers of sums exceeding $25,000 shall be authorized only by ordinance of Council. Transfers of sums of $25,000 or less shall be approved by letter with the signatures of the head of the department, the Director of the Department of
Finance and Management, the City Auditor and the Chairman of the Finance Committee.
SECTION 7. That the City Auditor is hereby authorized and directed to pay obligations of various departments pertaining to preceding years obligations from current appropriations up to a maximum of $25,000.00 per obligation.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.