Explanation
Background: The Transportation Division is in need of various light duty vehicles to replace existing vehicles that are beyond their useful service lives. These vehicles will be used for a variety of operational purposes and general transportation needs. The Division will maintain the vehicles scheduled for replacement as long as it is practical. These purchases are consistent with the Division's fleet replacement program.
The Purchasing Office has also established contract FL003298 with 32 Ford Mercury, Inc., contract compliance #31-1285506 expiring 09/22/08, for the purchase of small and large pickup trucks. The Division will be purchasing nine ½-ton pickup trucks, four crew cab pickup trucks, and eight 1-ton pickup trucks. The total cost for these vehicles is $436,406.00 and will come from the Street Construction, Maintenance and Repair Fund.
Emergency action is requested due to cut off dates set by manufacturers.
Fiscal Impact: A total of $436,406.00 is budgeted and available for this expenditure the Street Construction, Maintenance and Repair Fund.
Title
To authorize the Finance and Management Director to establish a purchase order for light duty vehicles with 32 Ford Mercury, Inc., in accordance with the terms and conditions of the existing citywide universal term contract; to authorize the expenditure of $436,406.00 from the Street Construction, Maintenance and Repair Fund, and to declare an emergency. ($436,406.00)
Body
WHEREAS, the Transportation Division is in need of 21 light duty vehicles to perform required maintenance activities; and
WHEREAS, the Purchasing Office has established a universal term contract for the purchase of light duty vehicles; and
WHEREAS, funds are budgeted and available in the Street Construction, Maintenance and Repair Fund for the purchase of these vehicles; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service, Transportation Division, in that it is immediately necessary to order said light duty vehicles to meet manufacturer's cut off date, thereby preserving the Public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be and is hereby authorized to establish a purchase order with 32 Ford Mercury, Inc., 610 West Main Street, Batavia, Ohio, 45103, for the purchase of 21 light duty vehicles in an amount not to exceed $436,406.00, in accordance with the terms and conditions of universal term contract FL003298.
Section 2. That for the purpose of paying the cost of the contract, the sum of $436,406.00 or so much thereof as may be necessary, is hereby authorized to be expended from the Street Construction, Maintenance and Repair Fund No. 265, Dept./Div. 59-09, Object Level Three 6652, OCA Code 599161.
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.