Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order in the amount of $1,000,000.00 with Motorola Inc., to purchase new and replacement portable and mobile radios and accessories. This purchase order will utilize an existing Universal Term Contract (UTC) established through the competitive bid process by the Purchasing office with Motorola Inc., Contract number FL004514.
These new digital radios to be purchased are upgrades to current older models and will allow for regional radio interoperability with surrounding Public Safety Agencies as well as provide safety to those first responders in the Divisions of Police and Fire.
This ordinance also authorizes the amendment of the 2011 Capital Improvement Budget (CIB) and authorizes the City Auditor to transfer funds between projects within the Safety Voted Bond Fund.
CONTRACT COMPLIANCE: The contract compliance number for Motorola Inc is 36-1115800: Expires 4/08/2012.
EMERGENCY; Emergency designation is requested in order to ensure regional radio interoperability with surrounding Public Safety Agencies as soon as possible and also to provide enough radios to Police and Fire recruits to be hired in June and December 2011.
FISCAL IMPACT: The Department of Public Safety's 2011 CIB allocated $700,000.00 for the purchase of Police and Fire Radios. However, $300,000.00 will be added to the allotted funds from available carry over monies in order to take advantage of savings being offered by Motorola. This ordinance authorizes an amendment to the CIB and the transfer of funds between projects to allow for the immediate purchase of approximately 825 portable and mobile radios from a purchase order to be issued to Motorola from Public Safety's Voted Bond Funds.
Title
To amend the Department of Public Safety's 2011 Capital Improvement Budget, to authorize the City Auditor to transfer funds between projects in the Safety Voted Bond Fund, to authorize the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order in accordance with terms and conditions of a universal Term Contract with Motorola Inc., for the purchase of portable and mobile radios and associated accessories for the Divisions of Police and Fire, to authorize the expenditure of $1,000,000.00 from Public Safety's Capital Improvement Fund, and to declare an emergency. ($1,000,000.00) (AMENDED BY ORD. 0754-2011 PASSED 6/6/2011)
Body
WHEREAS, it is necessary to amend the Capital Improvement Budget and transfer funds within the Safety Voted Bond Funds to purchase mobile and portable radios and accessories, and
WHEREAS, The Divisions of Police and Fire personnel are in need of digital radio replacements and new radios to ensure interoperability with other Law Enforcement Agencies and for the safety of first responders, and
WHEREAS, funds are budgeted in the Department of Public Safety's 2011 Capital Improvement Budget for the purchase of police and fire radios, and
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, in that it is immediately necessary to expend funds from the Capital Improvement Fund for the purchase of portable and mobile radios for the Public Safety Department to ensure regional radio interoperability with surrounding Public Safety Agencies, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Safety Department be and is hereby authorized and directed to issue a purchase order for the Support Services Division with Motorola Inc. in the amount of $1,000,000.00, for the purchase of mobile and portable radios and accessories for the Public Safety Department in accordance with the terms and conditions of contract FL004514.
SECTION 2. That the 2011 Capital Improvement Budget is hereby amended as follows;
Voted Safety Funds
Fund Number 701
Project/Project#
Current CIB Revised CIB
Police Property Room/Crime Lab 330033-100000 (Carryover) $4,497,260.00 $3,497,260.00
Police Property Room/Crime Lab 330033-100000 (New funding) $2,000,000.00 $2,700,000.00
Police and Fire Communications System 320001-100000 (Carryover) $0.00 $1,000,000.00
Police and Fire Communications System 320001-100000 (New funding) $700,000.00 $0.00
SECTION 3. That the city Auditor is hereby authorized and directed to transfer funds within Safety Voted Bond Fund as follows;
FROM:
Dept/Div. 3003| Fund 701|Project Number 330033-100000|Project Name: Police Property Room/Crime Lab |OCA Code:644476|Amount: $1,000,000.00
TO:
Dept/Div. 3002| Fund 701|Project Number 320001-100000|Project Name: Police and Fire Communications System|OCA Code:642629|Amount: $1,000,000.00
SECTION 4. That the expenditure of $1,000,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-02
Fund: 701
Project Number: 320001-100000
OCA Code: 642629
Object Level One: 06
Object Level 3: 6644
Amount $1,000,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor of ten days after passage if the Mayor neither approves nor vetoes the same.