Explanation
BACKGROUND: For the option to establish a five (5) year Universal Term Contract for the purchase, assembly, and delivery of sixty-four (64) gallon automated recycling containers with a ten-year warranty and miscellaneous recycling container parts and informational materials for the Division of Refuse Collection, the sole user. These containers will be utilized for residential recycling collections. This contract will consist of a one year deployment phase in which approximately 230,000 units are to be delivered to single residence homes and thereafter a maintenance phase in which containers and replacement parts will be purchased on an "as needed" basis and delivered to a designated service provider. The term of the proposed option contracts would be approximately five (5) years, expiring December 31, 2016.
This residential recycling program using lidded recycling containers will divert 40,860 tons of trash from the landfill each year. Lidded containers have the added benefits of operational efficiency as they can be collected with an automated system thereby reducing time-on-task. These containers also reduce litter with their ability to keep recyclable materials from being caught by wind. The 64-gallon size of the containers will allow for collection to happen bi-weekly, therefore also saving money.
The Purchasing Office originally opened formal bids on August 25, 2011. The City advertised and solicited competitive bids in accordance with Section 329.06, Solicitation No. SA004052. Ninety-three(93) bids were solicited: (M1A-2, F1-1, MBR-0). Six bids were received,. The two lowest bids were non responsive . The lowest bidder, IPL (Plastic Enterprise, Inc ,failed to supply an anti-slip feature, did not supply a salt spray test for the axles being supplied, and did not quote a unit with minimum one (1) inch wide molded in axle journals, Cascade Engineering's salt spray test report shows that they failed that test, their anti-slip feature was ineffective when tested on our equipment , and they did not quote a unit with one (1) inch wide molded in-axle journals.
The Purchasing Office is recommending award to the bidder that meets the City's specifications as follows:
Toter, Inc. MAJ, CC# 561362422 expires 08/10/2013, $1.00, All items.
Total Estimated Annual Expenditure unknown, Division of Refuse Collection, the sole user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contracts is budgeted in the Mail, Print Services and UTC Fund Account. The Division of Refuse Collection will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter a five (5) year Universal Term Contract for the option to purchase and for assembly and delivery of sixty-four (64) gallon automated recycling containers and miscellaneous recycling container parts and informational materials with Toter, Inc.; to authorize the appropriation and expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account; and to declare an emergency($1.00).
Body
WHEREAS, this contract is necessary in order to divert 40,860 tons of trash from the landfill; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 25, 2011 for the purchase, assembly, and delivery of sixty-four (64) gallon automated recycling containers with a ten-year warranty and miscellaneous recycling container parts and informational materials and six bids were received for
Solicitation Number SA004052; and
WHEREAS, The Division of Refuse Collection recommends an award be made to the lowest responsive and responsible bidder, Toter Inc, and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to establish a five (5) year Universal Term Contract for the purchase, assembly, and delivery of sixty-four (64) gallon automated recycling containers and miscellaneous recycling container parts and informational materials for the Division of Refuse Collection, and now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase establish a five (5) year Universal Term Contract for the purchase, assembly, and delivery of sixty-four (64) gallon automated recycling containers and miscellaneous recycling container parts and informational materials for the Division of Refuse Collection in accordance with Solicitation No. SA004052 until May 31, 2016, as follows:
Toter, Inc., All Items, Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Mail, Print Services and UTC Fund Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.